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Bilingual Administrative Assistant at Major Japanese Bank

Bilingual Administrative Assistant at Major Japanese Bank

NSD International, IncNew York City, NY, US
1 day ago
Job type
  • Full-time
Job description
  • Please note that this position requires Japanese proficiency Role Description Major Japanese Bank is seeking a highly organized and proactive bilingual Executive / Administrative Assistant to provide dedicated support to senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments. Key Responsibilities
  • Provide dedicated support to three senior executives overseeing middle and back-office functions
  • Managing schedule and calendar through Outlook
  • Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
  • Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed
  • Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA
  • Order business cards, submit maintenance requests, and manage office supplies procurement
  • Coordinate food and beverage services for client meetings and make business dinner reservations
  • Support travel arrangements for senior executives visiting New York from the Tokyo head office Qualifications
  • Bachelor’s degree in business administration, Communications, or a related field (preferred)
  • This position is an on-sight position (Midtown Manhattan), remote work may be permitted with prior approval Skills
  • Strong collaboration skills and the ability to build positive relationships with other EAs
  • Proficy in Japanese and excellent written and verbal communication skills in English required.
  • Basic PC literacy including Microsoft Word, Excel, Power Point, PDF tools
  • Familiarity with CONCUR and COUPA preferred
  • Ability to multitask and prioritize effectively in a fast-paced environment
  • Flexibility to accommodate ad-hoc tasks or schedule changes
  • A forward-thinking individual who can manage tasks independently
  • Exceptional attention to detail and commitment to high-quality work Duration : 2025 / 12 / 01-2026 / 2 / 28
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    Bilingual Administrative Assistant • New York City, NY, US

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