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Pioneers
Executive Assistant to the COOPioneers • Orlando
Executive Assistant to the COO

Executive Assistant to the COO

Pioneers • Orlando
30+ days ago
Job type
  • Full-time
Job description

Summary:

This position will be responsible for the administrative tasks of the COO

Qualifications:

  • Committed to global missions and overall vision of Pioneers
  • Must practice and support the relevant elements of the US Mobilization Base Manual
  • General knowledge of executive level planning and administration
  • 3-5 years of relevant experience with non-profit or executive teams
  • Technical proficiency, including use of MS Office 365 tools, ERP/CRM applications and related systems
  • Excellent problem-solving and analytical skills.
  • Demonstrates outstanding time management and organization skills
  • Strong written, verbal and listening communication skills.

Responsibilities:

  • Serve as executive assistant to the COO.
  • Manage COO’s schedule, appointments, email, and other communications.
  • Prepare correspondence, reports, documents, meeting packets, and presentations.
  • Arrange travel, itineraries and agendas.
  • Coordinate team meetings and events.
  • Screen calls, emails, and meeting requests.
  • Maintain COO files, contracts, and records.
  • Attend meetings and take minutes as requested.
  • Professional development with related business systems skills.
  • Perform other tasks as requested by the COO.

Physical Demands:

  • Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.
  • Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
  • Vision: See in the normal visual range with or without correction.
  • Hearing: Hear in the normal audio range with or without correction.
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Executive Assistant to the COO • Orlando

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