Executive Assistant

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our Energy Execution leadership team. This role is ideal for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and is passionate about operational excellence. The Executive Assistant will provide high-level administrative and program coordination support, ensuring seamless day-to-day operations and strategic execution.

Although this position is mostly remote, candidates must sit out of PT or MT time zone. Role will also require occasional travel.

Qualifications

2+ years of experience as an Executive Assistant

Experience working with C-Suite / VP level executives preferred

Ability to manage calendars, organize meetings, and provide other administrative support

Job Description

Leadership Support & Administrative Coordination

Manage complex calendars and scheduling for senior leaders

Coordinate travel arrangements and prepare detailed itineraries

Draft and edit communications, reports, and presentations

Process expense reports and invoices; track departmental budgets

Maintain confidentiality and professionalism in all interactions

Program Administration

Coordinate logistics for programs, meetings, and deliverables

Act as liaison between leadership, internal teams, and external partners

Prepare data and materials for leadership updates and presentations

Support special events including off-sites and client engagements

Ensure timely and accurate submission of administrative documentation

Operational & Logistical Management

Organize team meetings, virtual events, and ensure technical readiness

Manage systems for time entry, travel, and expense tracking

Coordinate with IT and facilities for equipment and workspace setup

Provide support across time zones, including occasional after-hours coordination

Ensure compliance with travel and expense policies

Job Type & Location

This is a Contract position based out of Denver, CO.

Pay and Benefits

The pay range for this position is $30.00 - $36.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan

Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Nov 18, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.