Records Management Coordinator

Base pay range

$55,001.00 / yr - $60,000.00 / yr

About The Campaign Finance Board

The New York City Campaign Finance Board manages New York City's small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.

We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City's small donor democracy program. We are dedicated to making New York City's local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.

About The Department

Records, Data, and Information is a unit that performs all phases of data and documentation intake into our internal applications, including the release and reconciliation of candidate financial disclosure submissions, amendments, and audit responses. We perform data entry for all incoming candidates related to information and provide quality control of the data. We also perform all phases of records intake and scanning / importing – both electronic and paper-based documentation that supports our agency's auditing and enforcement mandates. We are responsible for identifying, compiling, analyzing, and redacting responsive records for Freedom of Information Law (FOIL) requests and saving the responsive records in an online accessible filing system for internal review and external production. Records, Data, and Information is also responsible for the agency's records retention policies and procedures for both onsite paper and electronic records. We maintain administrative and archival records, including all mailings sent by CFB staff. We also manage onsite and offsite records, sending and retrieving files from the agency's offsite storage facility while maintaining inventories for both records.

Job Description

Responsibilities for this position focus on the records management work of the agency supporting the Assistant Records Management Officer by :

• Organizing the Records Center which requires the lifting and carrying of boxes while helping to inventory all records and information.
• Performing work involving records inventory and retrieval.
• Scanning and indexing agency records for on-site, off-site, and archival purposes.
• Documenting the storage and disposal of outdated materials in an archival library or records management system.
• Submitting and retrieving records from off-site storage in preparation for archival / disposal purposes in accordance with City & State regulations.

Essential Knowledge, Skills, Abilities & Other Behaviors (KSAOs)

We\'re seeking individuals eager to make an impact, even if they don\'t tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you\'re ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

Skills

Abilities

Other

Preferred Qualifications

Minimum Qualifications

A bachelor\'s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in related fields; or

A four-year high school diploma or its educational equivalent and five years of experience as described above; or

Education and / or experience equivalent to the above.

To Apply

All applicants must apply through NYC Government Jobs | Explore Careers | City of New York. Please search and apply to the job ID number listed above. Resume and cover letter are required for consideration. Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website to access the full listing of job opportunities and learn more about our agency.

Additional Information

The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. The CFB offers a flexible and hybrid work schedule, opportunities for career development, learning & development (leadership training and coaching), wellness programs, and more. As a prospective employee, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit Studentaid.gov / PSLF.

The CFB is an equal opportunity employer committed to diversity. All individuals are encouraged to apply. If you require reasonable accommodation to apply, please contact access@nyccfb.info or (212) 409-1800. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment free from discrimination and harassment based on protected status including sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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