Sr. Executive Assistant

Sr. Executive Assistant

We are looking for a highly skilled and detail-oriented Sr. Executive Assistant to provide comprehensive support to multiple senior executives and board members. This contract to permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Based in San Diego, California, this role involves coordinating critical executive functions, maintaining confidentiality, and acting as a liaison between key stakeholders.

Responsibilities :

• Manage complex and dynamic calendars, scheduling sensitive and high-level meetings with executives, Board members, and external partners.
• Prepare, review, and distribute comprehensive Board materials, committee packets, and briefing documents.
• Ensure executives are fully prepared for all meetings, calls, and events by managing agendas and providing necessary documentation.
• Act as a key liaison between executives and institutional investors, analysts, and investment bankers, maintaining strong detail-oriented relationships.
• Coordinate and oversee logistics for earnings calls, investor conferences, shareholder meetings, and other high-profile events.
• Partner with Investor Relations to organize executive involvement in market-facing activities.
• Draft, proofread, and edit confidential reports, presentations, and correspondence, ensuring alignment with corporate standards.
• Plan and execute travel arrangements, including international itineraries, for executives attending meetings, events, and public engagements.
• Manage expense reports, budgets, and reconciliations in compliance with company policies.
• Assist with special projects and maintain accountability for cross-functional initiatives, ensuring deadlines are met.

Requirements :