Billing & Conflicts Specialist

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SUMMARY :

Under the direction of the Accounting Director and supervision of the Senior Billing Manager, the Billing & Conflicts Specialist is responsible for performing all responsibilities with a commitment to providing superior service to the Firm's clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Billing & Conflicts Specialist must fulfill the needs of the Firm in a manner that is consistent with the Firm's Core Values. The position calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside vendors. This position requires one day per week onsite in the Chantilly, VA office.

DUTIES, TASKS AND RESPONSIBILITIES :

Under supervision, assist with the preparation of bills and invoices for clients :

• Monitor and ensure timekeeper entries are complete and timely, and verify that timekeepers are promptly recording time in accordance with firm policies
• Run system-wide "spell-check" on time entries periodically throughout the month (and prior to generation of "pre-bills") and ensure entries are compliant with client / team lead guidelines
• Assist the Billing Manager with the monthly distribution of prebills
• Assist with editing and review of prebills with the Billing Manager, responsible attorneys, and client teams to ensure accuracy and completeness of invoices
• Prioritize tasks to ensure invoices are distributed, mailed or e-billed time
• Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by Team Leads
• Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
• Research and run special reports and help billing attorneys in preparing their clients billing
• Coordinate and assist with invoice approval and issuance of invoices to include :

Uploading LEDES invoices via BillBlast and various e-billing websites, as necessary

Under supervision, assist in new client intake process including :

Administrative Duties :

SKILLS, KNOWLEDGE AND ABILITIES :

QUALIFICATIONS :

PHYSICAL REQUIREMENTS

The Firm offers a competitive salary and benefits package including health, dental, vision, 401k, FTO, and other benefits.

Please Note :

This job description sets forth the job's principal duties, responsibilities, and requirements; however, it should not be construed as an exhaustive statement. Unless they begin with the word "may," the essential duties, tasks, and responsibilities described above are "essential functions'" of the job, as defined by the Americans with Disabilities Act.

Redgrave LLP is an Equal Opportunity Employer.