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Executive Administrative Business Partner

Executive Administrative Business Partner

The Planet GroupSouth San Francisco, CA, United States
5 days ago
Job type
  • Full-time
Job description

Job Description

Job Title : Executive Administrative Business Partner

Location : Remote CST

Contract Length : 2+ year contract

Schedule : Full-time, 40 hours / week

Pay Range : $50-58.94 / hour

Executive Administrative Business Partner Qualifications

  • Minimum 3-5 years of administrative experience supporting senior management, preferably with field teams
  • Ability to work across U.S. time zones, depending on assignment
  • Familiarity with the Genentech organization or pharmaceutical / biotechnology industry strongly preferred
  • Proven experience managing confidential information with discretion
  • Skilled in planning, coordinating, organizing, and prioritizing work within and across functional groups; able to execute strategically
  • Promotes accuracy, attention to detail, and continuous improvement of work systems and procedures
  • Advanced proficiency in Google Suite tools (gMail, gCal, gSheets, gSlides, gMeet)
  • BS / BA degree or equivalent industry experience
  • Willingness to travel occasionally for internal and external business meetings (by air or car)

Executive Administrative Business Partner Preferred Qualifications

  • Pharma experience
  • Strategic Agility : Ability to make sound decisions, prioritize effectively, understand interdependencies, and adapt strategies to align with evolving business needs
  • Communication & Professionalism : Strong written and verbal communication skills; capable of representing Genentech positively and professionally in all interactions
  • Teamwork & Collaboration : Proven success in building and leveraging organizational networks, navigating formal / informal structures, and contributing through effective collaboration
  • Project Management & Operational Excellence : Demonstrated expertise in project management, strategic planning, and operational execution; proficient in agile practices and delivering high-quality, timely results using efficient tools and processes
  • Executive Administrative Business Partner Job Description

    The Executive Administrative Business Partner will support the Head of Population Health, Customer Engagement field organization by anticipating, assessing, and fulfilling stakeholder needs proactively, in a well-organized, customer-centric manner.

    Administrative

  • Provide administrative partnership to the assigned leader, inclusive of calendaring, communications, meeting planning, and other administrative tasks as needed
  • Independently manage assigned leader calendaring and scheduling with various leadership levels of internal and external stakeholders, with a high level of confidentiality and proactivity
  • Plan, schedule, and coordinate team & Leadership Team meetings
  • Act as "go-to-person" for general administrative questions or other inquiries (including extensive knowledge of GNE policies)
  • Maintain key document warehousing, and distribution lists for the teams
  • May participate in special projects to partner with the Leadership Team or team initiatives
  • Communications

  • Draft clear and effective communications
  • Present ideas to leadership with a strong presence and verbal communication skills
  • Partner with internal stakeholder groups to track, manage, prepare, and support various projects, engagements, and communication channels
  • Coordinate collecting and implementing feedback for communications and surveys when applicable
  • Collaboration

  • Leverage a wide network across the organization to influence effective stakeholder engagement and connection
  • Work proactively with leadership and partners regularly to schedule, plan, and coordinate high-impact meetings and presentations
  • Demonstrate strong planning & project management skills with effective follow-up across functional groups
  • Operations

  • Assist the team in various administrative or operational activities such as coordinating agendas, gathering meeting information, editing departmental materials, channeling communication between the department and other Genentech groups, etc.
  • Synthesize meeting minutes & feedback; develop outputs for the team (slides, summaries, etc.)
  • Collate and track high-level timelines and milestones for key team deliverables
  • May participate in special projects to support CE initiatives
  • Partner closely with the following departments on applicable business matters, updates, and troubleshooting : HR, IT, Procurement, Finance, FAI, Meeting Services, Offsite Team Meetings, and Compliance
  • Internal Event Planning & Execution

  • Handle logistics for team meetings including sourcing, contracting, rooming lists, registration, communicating logistics, surveys, group activities, dinners, budget, invoice review and payment
  • Coordinate with internal administrative teams to support field-to-home office engagements, including listening tours and roundtables
  • Execute team building, culture, wellness, and development activities to support employee engagement as needed
  • External Event Coordination

  • Coordinate with external administrative teams of key customers to facilitate in-office meetings, events, local programs, and gatherings at special congresses
  • Lead planning / logistics for charitable or community events or outreach across therapeutic areas, in collaboration with local teams
  • Support contract or funding requests as they relate to various team activities (e.g., HCP presentations, etc.)
  • The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

    The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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