Senior Administrative Assistant

Job Description

Job Description

Lessen is the tech-enabled, end-to-end property service provider that is transforming how commercial and residential real estate services are delivered and managed at scale. Lessen’s technology platform provides data-driven insights that unlock key growth opportunities for the entire real estate ecosystem—including investors, owners, managers, and service providers. The company leverages a network of over 30,000 vetted, qualified vendors (Lessen Affiliates) serving clients with over 1 million properties and completing more than 3.5 million work orders annually across an expanding range of services. Lessen, LLC is a venture-backed, privately held company with offices in Scottsdale and Chicago.

Summary

This position provides high-level administrative and operational support to executives and assists in the efficient function of the office. This role will report to the Senior Director of Administration with an indirect report to the Senior Workplace Manager.

Responsibilities

• Provide high level administrative support to the Executive team.
• Maintain the executive's calendar(s) : work with both external and internal individuals to schedule meetings as needed by the executive, arrange for meeting rooms or facilities, make, and confirm travel plans.
• Build relationships with key partners, both internally and externally
• Participate in special projects and taskforces, as assigned.
• Prepare and submit expense reports on behalf of the executive
• Foster a positive team environment.
• Ensure confidentiality of internal and external data
• Assist with employee engagement events
• Order and monitor office / kitchen supplies and order replacements as needed
• Assist with arranging and overseeing onsite vendors.
• Stocking of supply rooms and kitchens while keeping organized
• Maintain tidiness of kitchens and boardroom
• Ensure boardroom is prepped with refreshments and snacks as needed for the executive team.
• Manage officemanagement.com email box to review all requests
• Work with Senior Workplace Manager to ensure all maintenance requests are scheduled and completed by vendors.
• Act as main point of contact for office employees to ensure that security is aware of all visitors.
• Oversee mailroom as directed by Senior Workplace Manager

Role Specific Skills

Qualifications

Minimum Qualifications or Requirements

Compensation :

Pay is determined by several compensable factors, such as qualifications, skill level, competencies, and work location.

Why Lessen :

Lessen is intentional about attracting, developing, and retaining amazing talent from diverse backgrounds. We’re looking for teammates that are enthusiastic, empathetic, curious, motivated, reliable, and will help us amplify the positive & inclusive culture we’ve been building.  Lessen is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.