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Auto Deputy Specialist I - John Phelps

Auto Deputy Specialist I - John Phelps

Government JobsPasadena, TX, US
2 days ago
Job type
  • Full-time
Job description

Job Posting

The Deputy Specialist I position is a customer service role responsible for assisting customers with vehicle registration, titling, and licensing services at a service window at one of the branch locations. This position requires a high level of accuracy, attention to detail, and professionalism, as this position handles sensitive vehicle and financial information. This position also requires state-required specialized training (8 weeks of state-required RTS training) and the ability to manage money, balance daily financial records, and resolve customer inquiries in a timely and professional manner. This role requires a strong focus on customer satisfaction, along with decision-making regarding registration, titling and licensing services.

Duties and Responsibilities

Customer Service at the Window :

  • Serve customers by assisting with the vehicle registration, titling, and licensing services.
  • Provide clear and accurate information to customers about vehicle registration requirements.

Money Handling and Cash Reconciliation :

  • Accurately count money, process transactions, and issue receipts for vehicle registration, titling, etc.
  • Ensure that the cash drawer is balanced at the end of each shift.
  • Data Entry into the State's System :

  • Accurately input customer information and transaction details into the state's registration and licensing system.
  • Document Verification and Fraud Prevention :

  • Review and verify the authenticity of documents presented for vehicle registration and titling, including titles, proof of identity, and proof of ownership.
  • Utilize specific state tools and guidelines to confirm the validity of documents and detect any sign of fraud, such as forged signatures or altered titles.
  • Training and Certification :

  • During the initial phase in this position, complete (8) weeks of state-required RTS training to learn all policies and procedures related to vehicle registration, titling, and licensing before beginning duties at the service window.
  • Shadow Lead Deputy Specialists and Managers to learn how to perform tasks.
  • Upon successful completion of training, apply the knowledge gained to real-world situations when processing customer transactions.
  • Harris County is an Equal Opportunity Employer.

    If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

    This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

    Education and Experience :

  • High school diploma or GED equivalent from an accredited institution within the U.S.
  • Must have current auto experience within the Tax Office.
  • Minimum of (6) months customer service experience to include cash handling from retail, banking, or a similarly situated operations environment.
  • Minimum typing speed of 30 wpm.
  • Knowledge, Skills & Abilities :

  • General knowledge of vehicle registration
  • Willingness to learn and acquire in-depth knowledge of the state's RTS system over 8 weeks of training
  • Basic knowledge of Fraud Prevention and Documentation Authentication
  • Basic knowledge of handling cash, balancing registers, and basic financial reporting
  • Understanding customer service principles and techniques to best serve customers and effectively manage customer interactions.
  • Attention to detail : high degree of accuracy in handling transactions, verifying documents, and maintaining records.
  • Communication Skills : ability to explain complex registration requirements to customers in simple terms.
  • Customer Service Skills : strong interpersonal skills and the ability to handle challenging customer interactions.
  • Time Management : ability to prioritize tasks, balance customer needs with transaction needs, and meet deadlines.
  • Mathematical skills
  • Basic awareness to recognize fraud and take the appropriate action
  • 10-key Entry Skills
  • Computer Proficiency
  • Must be able to adhere to office confidentiality requirements regarding customer and department information.
  • May provide branch support at other branch offices, as necessary.
  • Note : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

    Education & Experience :

  • Minimum of (6) months of auto experience within the Tax Office AND successful completion of formal auto training.
  • Work Environment and Physical Demands :

  • Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.
  • Minor physical effort required, which may involve long periods of standing, walking, bending, reaching, stretching, climbing, lifting up to 50 lbs. or similar activities (e.g., filing, delivering, sorting).
  • May require attendance at outside training seminars and / or conferences.
  • Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems.
  • A frequent volume of work and deadlines impose strain on a routine basis.
  • Regular application of basic skills (calculator, keyboard, hand tools, eye / hand coordination).
  • Position Type and Typical Hours of Work :

  • 7 : 30 am - 4 : 30 pm; subject to overtime and weekends.
  • Primary Work Location : John Phelps 101 N. Richey Pasadena, TX 77506. Training may be conducted at one of the following branch locations for up to 8 weeks :

  • Downtown- 1001 Preston St., Houston, TX 77002
  • Cypress Hill - 4290 Cypress Hill Dr., Spring, TX 77388
  • Open Until Filled / Reviewing Applications on a Rolling Basis. Employment may be contingent on passing a drug screen and meeting other standards.

    Due to a high volume of applications, positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

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