Data Coordinator- IL- Clinical Education

Summary

The Data Coordinator is responsible for supporting and tracking compliance for the clinical education department with the Chicago College of Osteopathic Medicine.

This position reports to the Clinical Education Support Manager.

Essential Duties and Responsibilities

• Maintain the RMS database, update student schedules including those with leave of absence, military requirements and the OMM Scholars.
• Run the spin scheduling program for tracks and sites. Provide continuous support for the students using RMS program.
• Create reports as needed including the following reports : evaluation, availability, payment, schedule, rotations and continuing medical evaluation.

Provide documentation as needed for annual reports, accreditation, and COCA for both Pre-Doctoral and Post Doctoral requests.

• Work with ITS to update and maintain the functionality of the RMS program.
• Provide basic IT assistance to Clinical Education Coordinators.
• Receive, evaluate, track and process student schedule change requests.
• Design / deliver the MS III orientation regarding introduction to the clinical rotations scheduling program.
• Maintain Canvas page to update students with scheduling and data information.
• Update the Advocate Immunization Shared Site.
• Contact students who are out of compliance with immunizations and track non-compliance immunizations to verify completion.
• Create, update, and manage future calendars for the MS3 and MS4 Clinical Block Schedules.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Candidate must have very strong written and verbal communication skills.

The requirements listed below are representative of the knowledge, skill, and / or ability required. This individual must have the ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

High School diploma or GED required. Bachelor’s degree is preferred. 5-7 years of previous administrative work experience required which includes previous experience with databases such as access.

Computer Skills

Computer proficiency in MS Office (Word, Excel, PowerPoint, Access, Outlook).

Language Skills

Intermediate skills : Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.

Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability

Intermediate skills : Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Ability

Intermediate skills : Ability to calculate figures and amounts such as discounts, interests, commissions and proportions, percentages, area, circumference and volume.

Ability to apply concepts of algebra and geometry.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle or feel.

The employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms.

The employee must occasionally lift and / or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences.

The University has two campuses, one in Downers Grove, Illinois, and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech-language pathology, biomedical sciences, and veterinary medicine.

Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the healthcare team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short / long-term disability, and pet insurance.

We offer flexible spending accounts including healthcare reimbursement and child / dependent care accounts. We offer a work-life balance with a competitive time off package including paid holidays, sick / flex days, personal days, and vacation days.

We offer a 403(b)-retirement plan, tuition reimbursement, childcare subsidy reimbursement program, identity theft protection, and an employee assistance program.

Wellness is important to us, and we offer a wellness facility on-site with a fully equipped fitness facility.