Talent.com
Executive Assistant

Executive Assistant

Mississippi VotesJackson, MS, US
22 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Salary : $50,000-$55,000

Position Title : Executive Assistant to the Executive Director

Reports To : Executive Director, Arekia Bennett-Scott

Location : Jackson, MS

About Mississippi Votes :

Mississippi Votes (MS Votes) is a youth-centered, nonpartisan nonprofit organization dedicated to building civic power through advocacy, education, and organizing. We envision a Mississippi where all voices are heard and respected, empowering young people and communities to advocate for the policies and leadership they deserve.

Position Overview :

The Executive Assistant (EA) to the Executive Director (ED), Arekia Bennett-Scott, will provide comprehensive administrative and support, ensuring the ED's time and focus are devoted to top-priority work. The EA is instrumental in keeping the Executive Office organized, responsive, and forward-thinking. This role requires a proactive, detail-oriented, and solutions-driven professional who thrives in a dynamic, mission-focused environment and embodies a commitment to MS Votes' values of equity, inclusion, and empowerment.

Key Responsibilities :

Executive Support

  • Manage and optimize the EDs daily to-do lists, itineraries, and calendars to prioritize critical tasks and engagements.
  • Schedule and prepare for meetings, including developing agendas, preparing packets, recording accurate minutes, and following up on action items.
  • Manage the EDs travel schedule, including booking travel, adjusting calendars, tracking expenditures, and traveling with the ED as needed.
  • Maintain and update the EDs bio and respond to requests for materials related to the ED and MS Votes.

Project & Workflow Management

  • Coordinate internal workflows, task management, and communications to ensure the ED is fully prepared for all engagements.
  • Assist with special projects, including designing and producing documents, reports, and presentations.
  • Board & Event Support

  • Organize and manage board meetings and retreats, including catering, agenda preparation, and the distribution of materials.
  • Support the planning and execution of special events hosted by the ED, including convenings, receptions, and public engagements.
  • Communication & Social Media

  • Work with the Communications Team to elevate the EDs social media presence, drafting posts, monitoring news, and staying updated on best practices.
  • Draft and proofread acknowledgment letters, personal correspondence, and communication that reflects the EDs voice and priorities.
  • Stakeholder Engagement

  • Build and maintain strong relationships with internal and external stakeholders, meeting people where they are and inspiring collective action.
  • Provide background summaries and preparation for meetings with external partners, stakeholders, and funders.
  • Administrative Support

  • Read, research, and route communication, correspondence, and documents to prioritize the EDs time effectively.
  • Ensure confidentiality, professionalism, and discretion in handling sensitive organizational matters.
  • Qualifications :

  • Project Management : Proven ability to manage multiple projects, anticipate challenges, and make sound decisions under pressure.
  • Equity Lens : Experience organizing colleagues or movements with a racial justice and equity framework.
  • Communication : Exceptional writing, verbal, analytical, and problem-solving skills with the ability to draft professional correspondence.
  • Technical Proficiency : Advanced skills in Google Workspace, Microsoft Office Suite, project management software (e.g., Asana), and scheduling tools. Experience with Apple devices and social media platforms is preferred.
  • Detail-Oriented : Highly organized with the ability to prioritize tasks, meet deadlines, and handle multiple assignments.
  • Interpersonal Skills : Ability to build trust and collaborate with a diverse range of stakeholders, maintaining emotional maturity and tact.
  • Resilience & Resourcefulness : Creative problem-solver with a strong sense of initiative and ability to find solutions to challenges.
  • Operational Experience : Knowledge or experience in operations, event planning, or nonprofit project management is a plus.
  • Mobility : Valid drivers license, reliable transportation for long distances, and willingness to work extended hours, including weekends, as needed.
  • Preferred Attributes :

  • Demonstrated ability to anticipate needs and act independently to fulfill them.
  • Strong alignment with MS Votes mission to empower communities and advance social justice.
  • Emotional maturity, confidentiality, and professionalism in all aspects of work.
  • Position Details :

  • Compensation : $50,000-$55,00 annually
  • Position is based in Jackson, MS
  • Evenings and weekend hours may be necessary
  • Travel Required
  • The EA is expected to travel in most instances that the ED travels

  • Car and drivers license required for in-state travel
  • Reports To : Executive Director

    How to Apply :

    Submit your resume and cover letter to jobs@msvotes.org via the form on the Join the Team page of our website : https : / / www.msvotes.org / opportunities / employment / .

    Mississippi Votes is an equal opportunity / affirmative action employer. All qualified persons are encouraged to apply regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, marital or domestic partner status, or religious affiliation.

    Young people, People of Color, Women, and LGBTQ+ folx are strongly encouraged to apply.

    Create a job alert for this search

    Executive Assistant • Jackson, MS, US

    Related jobs
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Staffers Inc.Madison, MS, United States
    Full-time
    The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communica...Show moreLast updated: 11 days ago
    Office Administrator Part-Time

    Office Administrator Part-Time

    Top Level PromotionsJackson, MS, us
    Part-time
    Quick Apply
    Job Title : Office Administrator.We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Off...Show moreLast updated: 30+ days ago
    • Promoted
    BOSS Fulfilment

    BOSS Fulfilment

    Bass Pro ShopsPearl, MS, US
    Full-time
    Boss (Buy Online Ship From Store) Fulfillment Outfitter.BOSS (Buy Online Ship from Store) is a process that allows us to improve our overall shopping experience for our customers.By accessing inven...Show moreLast updated: 28 days ago
    • Promoted
    Administrative Assistant (Flowood)

    Administrative Assistant (Flowood)

    Staffers Inc.Flowood, MS, US
    Part-time
    The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communica...Show moreLast updated: 9 days ago
    • Promoted
    Presuit Secretary

    Presuit Secretary

    Morgan & Morgan, P.A.Jackson, MS, US
    Full-time
    At Morgan & Morgan, the work we do matters.For millions of Americans, we're their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 st...Show moreLast updated: 14 days ago
    Admin Clerk

    Admin Clerk

    Perpetual Labor Sourcing LLCFlowood, MS, USA
    Full-time
    Quick Apply
    Admin for a large construction company in Flowood, MS.Mail out invoices, checks, letters to tenants.Order supplies Conroe / Post Oak. Take notes at biweekly meetings.Open accounts for gas, electricity...Show moreLast updated: 30+ days ago
    • Promoted
    Admin coordinator

    Admin coordinator

    TJXJackson, MS, US
    Full-time
    At TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Soccer ShotsBrandon, MS, US
    Full-time
    At Soccer Shots Jackson, we know that a well-organized office is the backbone of success.Located in Brandon, MS (Reservoir area), our team thrives on collaboration, diversity, and innovation.We are...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Hope Enterprise CorporationJackson, MS, US
    Full-time
    HOPE (Hope Enterprise Corporation, Hope Credit Union and Hope Policy Institute) provides financial services; leverages resources. and engages in advocacy that strengthens the financial health of pe...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant (Pearl)

    Administrative Assistant (Pearl)

    Staffers Inc.Pearl, MS, US
    Part-time
    The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communica...Show moreLast updated: 9 days ago
    • Promoted
    Scheduler

    Scheduler

    EntergyJackson, MS, US
    Full-time
    Responsible for managing exceptions associated with the schedule that Click generates for simple projects, which can include short- and long-cycle work. Manages the exceptions associated with the sc...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    University of Mississippi Medical CenterJackson, MS, US
    Full-time
    The Administrative Assistant will provide comprehensive administrative support in the assigned department.This role involves managing daily office operations, coordinating schedules, handling commu...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant (Jackson)

    Administrative Assistant (Jackson)

    Staffers Inc.Jackson, MS, US
    Part-time
    The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communica...Show moreLast updated: 9 days ago
    • Promoted
    • New!
    Executive Assistant 2

    Executive Assistant 2

    Franciscan Missionaries of Our Lady Health SystemJackson, MS, US
    Full-time
    Performs administrative support, and office organizational duties.Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, an...Show moreLast updated: 1 hour ago
    • Promoted
    Office Manager

    Office Manager

    Mississippi VotesJackson, MS, US
    Full-time
    Mississippi Votes (MSV) is a 501(c)(3) nonprofit civic engagement organization led by young people and grounded in intergenerational synergy. Through voter education, grassroots organizing, policy a...Show moreLast updated: 9 days ago
    • Promoted
    Administrative Assistant (Madison)

    Administrative Assistant (Madison)

    Staffers Inc.Madison, MS, US
    Part-time
    The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communica...Show moreLast updated: 9 days ago
    • Promoted
    Staff Assistant

    Staff Assistant

    Malco TheatresMadison, MS, US
    Full-time
    The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all compa...Show moreLast updated: 30+ days ago
    • Promoted
    Office Manager / Keyholder

    Office Manager / Keyholder

    Generator SupercenterJackson, MS, US
    Full-time
    Job Opportunity At Generator Supercenter.Join The Generator Supercenter Family Here it's not just some catchy phrase; it's a lifestyle. We're looking for amazing people who believe in helping other...Show moreLast updated: 30+ days ago