AP Specialist

Job Description

Job Description

We're looking for a detail-oriented and experienced Senior Accounts Payable / Staff Accountant to join our growing accounting team in North Bergen. This role will be a key part of our 4-person team, handling the full AP cycle, supporting vendor relationships, and contributing to the monthly close and financial reporting process. The ideal candidate has strong AP expertise, thrives in a collaborative environment, and enjoys improving workflows and processes.

• Assist the AP Supervisor with the full accounts payable cycle : invoice receipt, coding, approvals,and payment processing.
• Enter vendor invoices accurately and timely in the accounting system.
• Build and maintain strong vendor relationships—resolving discrepancies, handling inquiries, and ensuring smooth onboarding with required compliance documentation.
• Accurately code invoices to the general ledger and ensure proper expense classification.
• Collect vendor accrual estimates to support the month-end close.
• Monitor AP aging reports and ensure timely payments according to vendor terms.
• Prepare and analyze AP-related reports to support management decisions.
• Support month-end close activities, including journal entries, accruals, and reconciliations (AP, credit cards, and related accounts).
• Collaborate with procurement, operations, and other departments to improve processes and resolve issues.
• Assist with internal and external audits to ensure compliance with policies, controls, and regulations.
• Bachelor's degree in Accounting or related field.
• Strong background in accounts payable and general accounting.
• High attention to detail and ability to analyze financial data accurately.
• Proficiency in Excel (pivot tables, VLOOKUPs required).
• Experience with Oracle or NetSuite a strong plus.
• Strong communication skills—able to work effectively with vendors and cross-functional teams.
• Self-starter who can work independently while contributing to a collaborative team.
• Problem-solving mindset with the ability to troubleshoot invoice / payment discrepancies and recommend process improvements