AP / AR Specialist

JOB DESCRIPTION

ACCOUNTS RECEIVABLE / ACCOUNTS PAYABLE SPECIALIST

FLSA Status : Full Time, Exempt

Pay Grade : M-10

SUPERVISION

Supervision Received : Reports to Director, Finance

Supervision Given : Does not have direct supervision

DESCRIPTION

The role is centered on ensuring accuracy and compliance in financial transactions related to accounts payable (AP) and accounts receivable (AR). The position involves monitoring, analyzing, and improving AP / AR processes and supporting the organization's financial health through timely payments and collections. This role will also serve as the payroll back up when necessary.

ESSENTIAL FUNCTIONS

• Ensures activities align with internal controls and accounting policies.
• Maintains and reconciles both AP and AR ledgers.
• Validates charges and ensures timely / accurate payments and receipts.
• Generate reports (e.g., account aging, collections).
• Analyzes AP / AR data to identify trends and inefficiencies.
• Communicates findings to management.
• Investigates and resolves billing and payment discrepancies.
• Assesses customer credit history, evaluates risk, and recommends credit limits / payment terms.
• Supports day-to-day AP operations.
• Serves as the payroll back-up when needed
• Reviews POs, statements, invoices to verify amounts owed.
• Processes vendor invoices and oversees payment schedules.
• Responds to vendor inquiries and resolves billing / payment issues.
• Uses accounting software / systems for managing AP / AR transactions.
• May propose process improvements.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience

Government experience or public sector experience is strongly preferred.

Knowledge, Skills, and Abilities

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is occasionally required to walk; use hands to finger, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift / and or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.