Talent.com
Accounting Bookkeeper
Accounting BookkeeperIVitamin • Austin, TX, US
Accounting Bookkeeper

Accounting Bookkeeper

IVitamin • Austin, TX, US
14 days ago
Job type
  • Part-time
  • Quick Apply
Job description

Only Considering Candidates in Texas at this Time.

At IVitamin, our North Star is simple but powerful :

  • promoting health, energy, vitality, and the joy of feeling your best.
  • We are a boutique wellness clinic offering IV hydration therapy and regenerative treatments, designed for the health-conscious and wellness-driven.
  • Our Infusion Hydration Lounges in downtown Austin and North Austin provide a high-end, welcoming experience for clients looking to boost energy, improve health, and achieve balance.
  • Join our team and help clients feel their best, be their best, and live their best!

Learn more about us here :

  • IVitamin .
  • Position Summary We are seeking an experienced Bookkeeper to manage the financial operations on a part-time basis (approximately 30 hours per week) and play a crucial role in supporting the clinic’s mission of improving clients' wellness by ensuring the business’ financial health and integrity.  While working with our outsourced controller, you will perform full-charge bookkeeping duties, oversee the clinic’s financial record-keeping and support management with timely reports and insights, helping to keep the clinic’s operations running smoothly and in compliance with healthcare industry standards.   Key Responsibilities Daily Financial Transactions :

  • Record and categorize all financial transactions including sales revenue, customer payments, and vendor expenses, maintain the general ledger with proper classification, ensure receipts and invoices are properly documented and archived for auditing purposes.
  • Accounts Payable :

  • Manage the accounts payable process in Bill.com by tracking vendor bills, verifying their accuracy, and scheduling timely payments.  Accounts Receivable : Tasks include creating event invoices, recording incoming payments and following up on any overdue accounts.  Bank Reconciliations : Perform monthly reconciliations of bank and credit card accounts, consolidate monthly financials for two separate entities and manage separate set of books for fractional franchise arm of business.
  • Inventory Management :

  • Work with clinic managers and staff to ensure accuracy of inventory cost and help to establish processes where needed to keep accurate records and reporting.
  • Payroll Processing :

  • Prepare and process payroll for clinic staff on a bi-weekly schedule.
  • Ensure payroll expenses, tax withholdings and deposits are properly allocated.
  • Coordinate the filing of quarterly and annual payroll tax returns with third party payroll software.
  • Tax Compliance :

  • Handle basic tax filings relevant to the clinic’s operations.
  • Prepare and file sales tax returns and collect and prepare forms for independent contractors or vendors as required.
  • Liaise with the clinic’s outsourced controller and tax advisor to support preparation of income tax returns.
  • Financial Reporting :

  • Prepare monthly financial statements including Profit & Loss, balance sheets, and cash flow reports for management review.
  • Summarize key financial metrics and highlight any trends or concerns.  Cash Flow Management :

  • Maintain weekly cash flow worksheets to ensure sufficient funds for upcoming expenses, manage inter-account transfers for multiple bank accounts, alert management to any potential cash shortfalls and assist in budget planning to control costs.
  • Record Management :

  • Maintain an organized system for financial records.
  • Keep the general ledger up-to-date and ensure all supporting documents are filed properly for easy retrieval; implement controls where needed to ensure transaction integrity.
  • Systems & Software :

  • Help oversee the integration and use of financial software tools, including QuickBooks, Gusto and Zenoti to ensure data flows correctly between systems, troubleshoot syncing or data import issues and introduce automation or process improvements where applicable.
  • Compliance & Confidentiality :

  • Adhere to healthcare industry regulations, ensure patient financial records are handled with confidentiality and in compliance with HIPAA and other privacy laws.
  • Work with management to implement any internal financial policies or controls needed for compliance.
  • Collaboration & Support :

  • Provide documentation and support during financial audits or reviews, assist management in understanding financial reports.
  • Special Projects :

  • As a growing clinic, there may be ad-hoc finance projects that could include helping to evaluate new software, contributing to business plans or grant budgets, or analyzing costs / profitability of new service lines.
  • Qualifications High school diploma or equivalent required.
  • Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is strongly preferred.
  • Relevant certifications a plus.
  • Minimum 3 years of experience in bookkeeping / accounting required.
  • Strongly preferred :

  • Small business and medical / wellness work environment; experience with and knowledge of a business comprising two entities that require consolidation and managing a separate set of books.
  • Strong understanding of basic accounting principles and practices; including accounts payable / receivable, double-entry bookkeeping, accruals, and preparing financial statements.
  • Familiarity with GAAP standards for small businesses or clinics is expected.
  • Proficiency in QuickBooks Online and strong skills in Microsoft Excel and Google Suite are required.
  • Experience in Gusto, Zenoti and Bill.com a plus.
  • Exceptional attention to detail and accuracy in all work.  Ability to manage recurring tasks on schedule and keep financial documents systematically organized.  A strong sense of ethics and discretion when dealing with financial and patient information.
  • Solid written and verbal communication skills to clearly and simply explain financial matters in communication with vendors, banks, or software support teams.
  • Strong analytical and problem-solving skills in a financial context; experience analyzing financial trends, budgeting, or forecasting in addition to basic bookkeeping is a plus.
  • Willingness to adapt and learn industry-specific practices in a dynamic and fast-paced environment.
  • Self driven, proactive, ability to work independently with minimal supervision, continuously looking for ways to improve financial processes or save on costs.
  • This is a remote role for candidates in the Austin, TX area.
  • Part-time, approximately 30 hours per week.
  • Estimated hours 9am-3pm CST.
  • Expected annual salary :

  • $40,000 - $45,000.
  • Powered by JazzHR
  • Create a job alert for this search

    Accounting Bookkeeper • Austin, TX, US

    Related jobs
    Accounting Bookkeeper

    Accounting Bookkeeper

    IVitamin • Austin, TX, US
    Part-time
    At IVitamin, our North Star is simple but powerful : promoting health, energy, vitality, and the joy of feeling your best. We are a boutique wellness clinic offering IV hydration therapy and regenera...Show more
    Last updated: 13 days ago • Promoted
    Bookkeeper - Earn Up to $37 / hr

    Bookkeeper - Earn Up to $37 / hr

    TradeJobsWorkforce • 78730 Austin, TX, US
    Full-time
    The duties will include day to day bookkeeping, bank account reconciliations for various small business entities.Assisting in preparing financial statements. Filing various simple tax forms with loc...Show more
    Last updated: 30+ days ago • Promoted
    Bookkeeper

    Bookkeeper

    TradeJobsWorkforce • 78715 Austin, TX, US
    Full-time
    The duties will include day to day bookkeeping, bank account reconciliations for various small business entities.Assisting in preparing financial statements. Filing various simple tax forms with loc...Show more
    Last updated: 30+ days ago • Promoted
    Accounting Associate

    Accounting Associate

    MSR-FSR • Austin, TX, US
    Full-time
    Quick Apply
    The Accounting Associate is responsible for supporting daily accounting and financial operations, ensuring accurate and timely processing of transactions, adherence to policies and controls, and as...Show more
    Last updated: 22 hours ago • New!
    OPEN POOL

    OPEN POOL

    FIRST NATIONAL BANK OF BASTROP • Bastrop, TX, US
    Full-time
    We are always looking to recruit talent in the banking industry! If you'd like to work for us, but don't see the right position available at this time, we invite you to apply confidentially...Show more
    Last updated: 30+ days ago • Promoted
    Accountant / Bookkeeper

    Accountant / Bookkeeper

    Intiva Health • Austin, TX, US
    Full-time
    Intiva Health is looking for a staff accountant to join our team in our Austin office.This person will manage all accounting procedures to ensure the entire organization's overall financial health....Show more
    Last updated: 30+ days ago • Promoted
    Senior Property Accountant

    Senior Property Accountant

    Talent Edge Recruiting • Austin, Texas Metropolitan Area, United States
    Full-time
    A respected commercial real estate investment and management group is seeking a dynamic.The company manages a diverse mix of healthcare, industrial, and retail assets, with this role taking on a hi...Show more
    Last updated: 21 days ago • Promoted
    Account Executive

    Account Executive

    PROJECTUS • Austin, Texas Metropolitan Area, United States
    Full-time
    We are seeking a dynamic and driven sales professional to expand and strengthen our presence within surgical and hospital environments across the United States. This role focuses on renewing and gro...Show more
    Last updated: 12 days ago • Promoted
    Accounting and Administrative Coordinator

    Accounting and Administrative Coordinator

    Burnett Specialists Staffing | Recruiting • Austin, Texas Metropolitan Area, United States
    Full-time
    Accounting & Administrative Coordinator.West Austin! They are an outstanding company with a fun, family oriented culture and offer career growth! Servicing both residential and commercial segments,...Show more
    Last updated: 2 days ago • Promoted
    Accounting / Bookkeeping

    Accounting / Bookkeeping

    TradeJobsWorkForce • 78730 Austin, TX, US
    Full-time
    Accounting / Bookkeeping Job Duties : The accounting / bookkeeper is responsible for maintaining the financial reco...Show more
    Last updated: 30+ days ago • Promoted
    Bookkeeper

    Bookkeeper

    TradeJobsWorkForce • 78703 Austin, TX, US
    Full-time
    Bookkeeper Job Duties : Maintains records of financial transactions by establishing acc...Show more
    Last updated: 30+ days ago • Promoted
    Controller

    Controller

    HireBetter • Austin, Texas Metropolitan Area, United States
    Full-time
    Location : Austin, TX (Hybrid Schedule 1 or 2 days in office).Our client has grown to manage more than 11,500 units across 40+ multifamily communities in Texas. From the beginning, they have been ded...Show more
    Last updated: 2 days ago • Promoted
    Automotive Dealer HR / Payroll

    Automotive Dealer HR / Payroll

    Lost Pines Toyota • Bastrop, TX, US
    Full-time
    Lost Pines Toyota has an outstanding opportunity for a results-focused, highly driven and experienced Payroll Specialist. The purpose of the Payroll Specialist is to process member payroll transacti...Show more
    Last updated: 30+ days ago • Promoted
    Night Auditor

    Night Auditor

    Hampton Inn • Kyle, TX, US
    Full-time
    A Night Auditor must have a positive and professional personality with a desire to deliver outstanding customer service to our guests to make the guest experience memorable.Provide accurate and tim...Show more
    Last updated: 30+ days ago • Promoted
    Escrow Officer

    Escrow Officer

    SNI Companies • Austin, Texas Metropolitan Area, United States
    Full-time +1
    SNI Companies is partnered with a rapidly growing company in.Oversee the escrow process from start to finish, including preparing Closing Disclosures and ATLA Settlement Statements according to CFP...Show more
    Last updated: 2 days ago • Promoted
    Accounting Manager

    Accounting Manager

    Novogradac • Austin, TX, US
    Full-time
    Dare to bring your unique perspective?.At Novogradac, we value individuals who bring unique perspectives and bold ideas.If you're eager to contribute to an inclusive, innovative environment where y...Show more
    Last updated: 5 days ago • Promoted
    Accounting Clerk

    Accounting Clerk

    TradeJobsWorkforce • 78761 Austin, TX, US
    Full-time
    Accounting Clerk Job Responsibilities : Supports accounting operations by filing documents, reconciling statements, and running software programs.Maintains account...Show more
    Last updated: 30+ days ago • Promoted
    Accounting Consultant

    Accounting Consultant

    Syntricate Technologies • Austin, TX, US
    Full-time
    Accounting qualifications such as CPA, ACA, ACCA etc.Knowledge and application of IFRS & Local GAAP.Ability to maintain a global perspective and recognize opportunities to align with other GBS regi...Show more
    Last updated: 30+ days ago • Promoted
    Entry Level Bookkeeper

    Entry Level Bookkeeper

    TradeJobsWorkforce • 78778 Austin, TX, US
    Full-time
    The duties will include day to day bookkeeping, bank account reconciliations for various small business entities.Assisting in preparing financial statements. Filing various simple tax forms with loc...Show more
    Last updated: 30+ days ago • Promoted
    Bookkeeper (Growth Track)

    Bookkeeper (Growth Track)

    Ark Financial • Austin, TX, US
    Full-time
    Quick Apply
    Bookkeeper (Growth Track) Build the financial engine.About Ark Financial Ark Financial is dedicated to transforming lives through financial education and holistic wealth management.Rooted in Christ...Show more
    Last updated: 23 hours ago