Executive Administrative Assistant

Job Description

Job Description

About Us :

NEXPERA leads the way in sulfuric acid and potassium hydroxide regeneration, offering a comprehensive range of products and services that optimize processes, minimize environmental impact, and allow our partners to focus on their core operations. With the industry’s largest facility network, we ensure unmatched reliability and drive innovation across the industrial landscape. In addition, we provide an unmatched array of sulfur-based chemicals and related services to a diverse set of industries.

Position Purpose

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our executive leadership team. The ideal candidate will be a self-starter with exceptional communication skills, strong judgment, and the ability to anticipate needs in a fast-paced, dynamic environment. This role requires discretion, professionalism, and the ability to manage multiple priorities while ensuring confidentiality.

Primary Duties / Responsibilities (but not limited to) :

• Provide high-level administrative support to executives, including calendar management, travel arrangements, expense reports, and meeting coordination.
• Draft, edit, and proofread correspondence, presentations, and reports on behalf of executives.
• Prepare agendas, take minutes, and track action items for meetings.
• Coordinate logistics for executive meetings, board meetings, and special events.
• Plan, coordinate, and manage seminars at remote locations, including travel logistics, event scheduling, and on-site support.
• Organize and host regular company-wide town hall meetings, ensuring smooth execution of content, technology, and communications.
• Manage and prioritize incoming requests, ensuring deadlines are met and issues are addressed promptly.
• Maintain confidential files, records, and sensitive information with discretion.
• Handle office management tasks as needed, including supplies, vendor coordination, office organization and administrative support for the broader team.
• Anticipate executive needs and proactively identify solutions to improve efficiency

Qualifications :

Benefits :

NEXPERA's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.