Administrative Assistant

Job Description

Job Description

Position Summary :

The Administrative Assistant plays a key role in ensuring the smooth operation of the workplace by managing office supplies, assisting with event planning, supporting company communications, and maintaining a welcoming environment for staff and visitors. The Administrative Assistant is expected to be proactive, flexible, and approachable, with a focus on supporting team needs and contributing to a positive workplace culture.

Main Responsibilities

• Restock and refill office supplies, including soap, toilet paper, cutlery, cups, snacks, tea, coffee, and creamer as needed.
• Assist with ordering food for meetings and coordinating delivery logistics.
• Support event planning activities, including preparing swag for employees, creating gift bags for customers, and coordinating company-wide meetings.
• Help with the pickup and drop-off of company vehicles, and assist with vehicle needs such as repairs, maintenance, and windshield replacements.
• Provide boot vouchers and monitor Personal Protective Equipment (PPE) requests to ensure employee safety.
• Maintain the cleanliness and organization of common areas throughout the office.
• Monitor and water office plants to support a welcoming atmosphere.
• Help prepare documents for distribution to employees
• Schedule and manage weekly communications, such as birthday messages, meeting reminders, and PPE updates.
• Help organize and coordinate Share Board activities and related meetings to foster collaboration among staff.
• Support the creation and distribution of the monthly company newsletter.
• Provide support to the Executive Assistant with assigned responsibilities
• Other duties as assigned.

Qualifications

Benefits