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Accounts Payable Clerk

Accounts Payable Clerk

Public SquareWest Palm Beach, FL, United States
1 day ago
Job type
  • Full-time
Job description

We are looking for an experienced Accounts Payable Clerk to handle critical A / P, accrual, reconciling, and cash-flow responsibilities for a fast-paced, multi-entity business environment. The right individual is hands-on, detail-oriented, able to work independently in a remote setting (with optional hybrid in West Palm Beach), and who thinks beyond the task list to understand how workflows impact the business.

This is a full-time W2 position.

PublicSquare is a payments ecosystem that serves customers and businesses that value life, family, and freedom. Our Financial Technology segment includes Credova, a consumer financing and payments company.

Key Responsibilities

Accounts Payable & Cash Management

  • Ensure all vendor invoices / bills are entered into Ramp accurately and promptly.
  • Review and monitor all approval workflows in Ramp; confirm required supporting documentation and approvals are in place.
  • Initiate, or request the release of, payments in Ramp only after verification and approval.
  • Monitor bank account cash levels; forecast upcoming payments and ensure sufficient funds are available.
  • If cash is insufficient, request a funds transfer (inter-account or external) to maintain adequate cash levels.
  • Maintain vendor master data, including payment terms and updates.
  • Coordinate with procurement, operations, internal teams and vendors to resolve missing approvals, discrepancies, or documentation.
  • Prepare and issue annual Form 1099s, ensuring accuracy, completeness and compliance with IRS requirements.

Accruals, Prepaids & Reconciliations

  • Prepare monthly accrual journal entries (utilities, vendor services, payroll liabilities, etc.) and amortize prepaid expenses.
  • Review and validate the completeness and reasonableness of accruals and prepaids.
  • Reconcile A / P control accounts, accrued expense accounts, prepaid expense accounts, and other related general ledger balances.
  • Investigate and resolve reconciling items or discrepancies in a timely manner.
  • Assist with other ad-hoc reconciliations (e.g., intercompany, clearing accounts) as requested.

    • Process Improvement, Controls & Critical Thinking

  • Continuously evaluate A / P and accrual workflows, internal controls, and automation opportunities; suggest improvements.
  • Understand how adjustments or entries in one area impact other processes and overall financial reporting or cash flows.
  • Be proactive : think through workflows, raise questions, identify anomalies, and go beyond "checking the box."
  • Participate in month-end close processes, supporting the Accounting Manager with schedules and analysis.
  • Document standard operating procedures (SOPs), help train backups / new team members, and maintain process documentation.

    • Qualifications & Experience

    Required :

  • Minimum Associate's degree in Accounting, Finance, or related field (Bachelor's preferred).
  • At least 3 years of demonstrated A / P or accounting experience , ideally in a multi-entity or growing company environment.
  • Proficient in using Ramp (or a similar spend / payment automation tool).
  • Hands-on experience with Sage Intacct .
  • Strong working knowledge of accrual accounting under US GAAP.
  • Excellent Excel skills (pivot tables, formulas, logical functions).
  • Ability to work independently in a remote or hybrid setting; self-motivated, disciplined, and reliable.
  • Strong critical thinking, analytical, and communication skills (written and verbal).

    • Preferred / Nice-to-Have :

  • Prior experience in a startup, high-growth, or fast-paced environment.
  • Experience working with multiple subsidiaries or entities, intercompany reconciliations or consolidations.
  • Familiarity with improving workflows, automations, and process documentation.
  • Exposure to other ERPs or systems (NetSuite, QuickBooks Enterprise, etc.).

    • Attributes / Soft Skills We Value

  • A self-starter mentality - someone who thinks "why" and "how it fits" rather than just "what to do."
  • Good business-process acumen : understands how their tasks affect others downstream.
  • High attention to detail but also comfortable looking at the "big picture."
  • Reliable and accountable : meets deadlines, communicates proactively.
  • Adaptable to changing priorities and able to manage multiple tasks in a dynamic environment.
  • Ethical and professional : respects internal controls, vendor relationships, and accuracy in reporting.

    • Working Conditions & Expectations

  • Full-time Hybrid position in West Palm Beach, FL
  • A strong expectation of consistent productivity, self-management, and regular communication.
  • Month-end and year-end close periods may require occasional extended hours or extra focus.

    • What we offer :

  • Insurance : The company covers 100% of the premiums for Medical, Dental, Vision, and Life Insurance, with some plans including an HSA with a company contribution.
  • Retirement Planning : 401(k) with a 100% employer match up to 4%.
  • Work-Life Harmony : Generous Paid Time Off and Paid Holidays.
  • Make More Babies : Paid Parental Leave and a $5,000 Baby Bonus when you grow your family.
  • Savings : Discounts on our brands.
  • Recognition : Rewards and recognition bonuses.
  • Free Speech : Ability to respectfully express your views, even on sensitive topics.
  • More to Come!

    • Physical Requirements :

  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to travel as needed, including by plane, car, or public transportation.
  • Ability to lift up to 15 pounds occasionally (e.g., laptop, marketing materials, or trade show equipment).
  • Ability to communicate effectively in person and via phone, video conferencing, and email.
  • Ability to attend in-person meetings, conferences, or events, which may require standing or walking for extended periods.

    • PublicSquare Company Values

  • We are united in our commitment to freedom and truth - that's what makes us Americans.
  • We will always protect the family unit and celebrate the sanctity of every life.
  • We believe small business and the communities who support them are the backbone of our economy.
  • We believe in the greatness of this Nation and will always fight to defend it.
  • Our Constitution is non-negotiable - government isn't the source of our rights, so it can't take them away.
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    Account Payable Clerk • West Palm Beach, FL, United States

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