Accounts Payable Specialist

Description

Title : Accounts Payable Specialist

Reports To : Controller

Location : Delray Beach, FL

Type : Full-Time | Onsite | Exempt

COMPANY SUMMARY

Pero Family Farms is a market share leader with over a century of dedication, commitment and integrity. Operating since 1908, Pero is the farm trusted by retailers and consumers alike. We are a fully integrated farming operation, with departments that specialize in organic farming, logistics, global supply chain management, national sales operations, food processing operations, and strategic marketing functions. Our operation includes over 35,000 acres spanning across the East Coast of the United States from Florida to New York, with distribution and production facilities in several different states. We pride ourselves in maintaining a strong family heritage and tradition that has been dedicated to quality, innovation, and excellent customer service that has been feeding America’s families for over a century. Our family’s passion for farming remains unwavering, with a vision to continue the tradition for many generations to come, whilst maintaining the reverence and trust it has established with the American consumer. As we expand our offering to include an assortment of organic vegetable options; we have become one of the largest organic vegetable growers in the country and we are looking to grow our workforce family. Join us in continuing and strengthening our position as a market share leader dedicated and trusted by retailers and consumers alike.

JOB SUMMARY

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, reconciling accounts, and ensuring timely and accurate financial transactions. The ideal candidate will have strong analytical skills, excellent communication abilities, and a solid understanding of accounting principles.

Requirements

ESSENTIAL FUNCTIONS

• Process accounts payable for various entities, vendors, and cost types (including, but not limited to : farm-related costs, utilities, rent, transportation, and fuel)
• Sort and match invoices with their respective purchase order & other supporting documentation
• Assemble check backup (invoice, PO, quote, BOL, approval, etc.) with printed checks and
• Control the physical mailing of paper checks along with the filing of completed stubs, approvals, and supporting documentation
• Compare purchase orders, prices, terms of payment and other charges
• Ensure bills are paid in a timely and accurate manner
• Facilitate payment of invoices by tracking due dates and downloading / requesting invoices when applicable
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Download and allocate monthly credit card statements and collaborate with other AP team members to complete
• Understands expense accounts and cost centers
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Establish and maintain relationships with new and existing vendors
• Maintain filing of vendor contracts / agreements
• Provide supporting documentation for audits
• Maintain confidentiality of organizational information

EDUCATION AND EXPERIENCE

COMPANY BENEFITS / PERKS

The company (Pero) reserves the right to alter, amend, expand or contract these duties and responsibilities as the companies needs evolve.