Senior Administrative Assistant

Senior Administrative Assistant

Make your next move count - join the Administrative Office of the Courts as a Senior Administrative Assistant and become the trusted force behind executive leadership.

In this high-impact role, you will be the confidential right hand to the agency Court Services Division Director / Chief Legal Counsel, managing complex administrative responsibilities with the authority to act on their behalf. You will be the voice, the organizer, and the problem-solver who keeps operations running smoothly and communication flowing effortlessly.

You will coordinate day-to-day activities, develop smart procedures, and make sure every detail is handled with precision and professionalism. With minimal supervision, you will take ownership of your work, make informed decisions, and help shape the success of the division.

If you are ready to bring your experience, discretion, and drive to a role where your contributions are seen, valued, and trusted - this is your opportunity to thrive. Step into a position where excellence is expected, and where you will deliver it every day.

Our Mission : Advance the efficient and effective operation of the Washington Judicial System. The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

Position Details : Job # : 2025-72

Status : Regular, Full-Time

Location : Olympia, Washington

Salary : Range 57 : $64,776 - $84,984 per year (DOQ)

Opens : October 14, 2025

Closes : October 26, 2025. AOC reserves the right to close the recruitment at any time but no sooner than seven (7) calendar days after posting.

Washington State Residency and Telework Information : AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager for this recruitment. This position requires five (5) days a week in office.

Duties and Responsibilities :

Some of the duties you will perform are :

• Manages the Director's calendar and the processing of priority issues affecting the day-to-day operation of the Division or Office; informs Director of significant and important items requiring review or action; calls attention to deadlines and obtains progress reports.
• Serves as a liaison between section managers and the Director in coordinating agency programs, plans, and operations; disseminates information to section managers and Division staff including notification of assignments, due date reminders, and requests for progress reports.
• Coordinates meetings including scheduling, facilities, agenda, needed materials, minutes and follow-up; represents the Director at meetings.
• Writes and prepares correspondence; conducts studies and prepares reports; maintains files and records.

Qualifications and Credentials :

The ideal applicant will also have some or all of the following experience, education, knowledge, skills, and abilities :

Supplemental Information :

The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office at (360) 705-5337, fax (360) 586-4409, or via email to Recruitment@courts.wa.gov. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire. Special note : Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.