Curriculum Coordinator

Job Summary

Provides key administrative support on behalf of the College of Podiatric Medicine for the Office of Academic Affairs (Pre-Clinical).

Effectively manages course information and schedules, maintains confidential student information, and assists with the coordination and facilitation of the curriculum.

This position reports to the Director of Pre-Clinical Education in the COMP / CPM Office of Academic Affairs. Knowledge, Skills and Abilities Individuals must possess the knowledge, as well as the following skills and abilities or be

able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Excellent computer skills necessary to set up document formats in Word, Excel, PowerPoint, SharePoint, Outlook and any other software programs required by this position.

2. Excellent verbal and written communication skills. Ability to interact in a friendly, cooperative, and appropriate manner with administration, faculty, staff, students and external stakeholders.

3. Excellent problem-solving skills and the ability to strategize.

4. Excellent ability to organize and prioritize workload in order to meet necessary deadlines. Able to work in a fast-paced, time-sensitive environment.

5. Ability to handle detail-oriented assignments and be flexible with job assignments.

6. Ability to understand and apply technology to work processes.

7. Ability to be flexible and adapt quickly to last minute changes. Required Qualifications 1. Education : AA degree and / or combined experience / education as substitute for minimum education

2. Experience : 3-5 years experience in a clerical office environment List comments regarding work hours Regular 40 hour work week;

M-F. Working hours based on curriculum schedule and department needs. Occasional overtime may be required. Posting Date 01 / 22 / 2024 Close Date Open Until Filled Yes Special Instructions to Applicants Essential Job Duties Job Duties Classroom Support Functions : Coordinates with Pre-Clinical faculty and staff to provide classroom support for the Pomona campus including processing room reservations, data entry and maintenance of 1st and 2nd year curriculum calendars, scheduling webcast recordings, facilitating quizzes, classroom setup and technical support.

Assists with the organization of course documents and materials, exam pre- and post- materials, and materials related to course activities such as small groups, labs, workshops, online modules, etc.

Serves as a lead proctor for exams and examination review periods. Percentage Of Time 60 Job Duties Customer Service Functions : Monitors and responds to faculty and student emails through Outlook and the ticketing system.

Coordinates with visiting instructors regarding upcoming lectures and course facilitation. Works closely with the University’s Center for Disability (CDHP) to provide approved students accommodations and collaborates with colleges sharing COMP’s curriculum.

Percentage Of Time 10 Job Duties Assessment Functions : Collaborates with team members on data entry and maintenance of spreadsheets and databases related to student grades.

Assists as needed to create, edit, and finalize : assessments, discussion board forums, and makeup / remediation materials.

Percentage Of Time 10 Job Duties Report Functions : Coordinates with team members to create, edit, and finalize reports related to curriculum activities.

Assists as needed to produce appropriate reports related to student performance. Percentage Of Time 5 Job Duties Financial Functions : Coordinates with Pre-Clinical budget representative to ensure prompt payment of contracted workers and vendors, and to purchase department supplies.

Percentage Of Time 5 Job Duties Attends, assists, and participates in WesternU, COMP, and department events / activities as directed.

Percentage Of Time 5 Job Duties Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

This is not intended to be an exhaustive list of all responsibilities and duties required for this position. Works evenings and weekends as required. Percentage Of Time 5