Office Administrator

Akerman LLP, a top 100 U.S. law firm serving clients across the Americas and globally, is seeking an experienced Office Administrator to be based in its Los Angeles office.

The Office Administrator will partner with the firm's national administrative departments to ensure successful office management in the areas of human resource administration, financial management, training coordination, records management, technology, facilities, and general office operations.

Qualifications :

• College degree, preferably in management.
• Strong knowledge of Human Resources disciplines.
• 7+ years of administrative management experience in a large, multi-office law firm or professional service setting.
• Strong knowledge of California labor laws and compliance items.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Must possess excellent communication skills and be able to communicate effectively at all levels of firm’s structure.
• Solid working knowledge of the Microsoft Office Suite.
• Knowledge of iManage (document management software) is a plus.

Some of the major responsibilities include :

Human Resources Management :

• Overseeing of support staff including Legal Administrative Assistants, Office Services, Reception and other departments collaborating with firm wide administration and management teams.
• Responsible for coordination of local staff hiring and the new hire orientation / integration / I-9 process for attorneys and staff.
• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Responsible for staff performance management, including annual performance evaluation process, goal-setting, compensation, performance recognition, coaching, and performance management including terminations.
• Planning, assigning, and directing work, appraising performance, addressing complaints, and resolving problems. Handle supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Administers payroll (verifying work hours, leave time, overtime).

Facilities Management :

• Manages office facilities and office supply inventory.
• Working with Operations leadership, coordinates office lease, design, construction, renovation, maintenance, and moves.
• Oversee the operation and maintenance of office facilities such as safety programs, security systems, supplies, and equipment.
• Prepare and manage Facilities budget (e.g., operating, occupancy, and capital budgets).
• Facilities management, including economical use of office space, oversee facility improvements and build outs.

Financial Management :

• Identify, approve, and manage communications with vendors.
• Manages budget variance analysis and cost control.
• Enter, reconcile and approve all local administrative expenses in Chrome River.
• Ensure that all items are invoiced and paid on time.

General Administration :

• Act as a liaison with general and administration departments (e.g. Finance, IT, Human Resources, Records).
• Work closely with the Office Managing Partner in planning and execution of office-related initiatives involving staff and attorneys.
• Local level policies and procedures interpretation and implementation.
• Performs other duties as assigned.

We offer an excellent compensation and benefits package.

Salary range : $115,000 - $145,000 (Actual salary is based on experience and job qualifications.)

Please submit your resume and salary requirements. EOE

LI-LS1