Nursing Unit Secretary

Friendly Senior Living Job Posting

Friendly Senior Living is a highly rated Senior Care Community, we embrace and live our values every day: Friendship, Teamwork, Compassion, Excellence, Integrity, and Customer Focus. Because Friends Care Always!

The Unit Secretary performs clerical, communication and receptionist duties on a specific nursing unit. Support Culture of Excellence through active role with assigned neighborhood initiatives.

Essential Job Functions:

• Responsible to Medical Records Coordinator for all medical records functions.
• Checks medical records to assure proper chart order.
• Acts as receptionist; answers phone and directs visitors and conveys messages.
• Thins hard copy medical record information on a regular basis.
• Scans Member/Patient information into medical record.
• Scans specific documents into Health MedX per facility chart arrangement.
• Answers call lights at nurses station and seeks appropriate staff to assist member.
• Keeps desk areas, bulletin boards, and paper supplies in order and well supplied.
• Coordinates out of building appointments.
• Arranges chair mobile transportation for medical appointments. Confirms transportation for medical appointments.
• Prepares control drug lists, compiles statistics, prepares daily and monthly reports.
• Distributes lab sheets on a rotation schedule.
• Prepares weekly lists for medical visits.
• May deliver mail within the unit.
• Responsible to obtain prior authorization for services from HMO's.
• Performs other duties as assigned by Nursing Administration or by Administration from time-to-time.
• Responsible for ordering neighborhood medical supplies per schedule.

Other Job Functions:

• Responsible for ordering routine office supplies.

Expectations of the Position:

• Dependable, report to work on-time for every schedule shift (ready to work at beginning - start of shift) and work full schedule shifts unless physically unable or pre-approved Paid Time Off (PTO) which includes personal and vacation.
• Willing and able to work overtime and weekends as required by the position and/or approved by management.
• Have reliable transportation to and from work.
• Must be clean and neat in appearance and have a "friendly" service-oriented demeanor and supports Culture of Excellence initiatives by interactions with co-workers and/or Members.
• Abide by work-related / job procedures and organization policies; (refer to the Employee Handbook).

Qualifications of the Position:

• Education: High school diploma.
• Experience:
• Skills: Requires good interpersonal skills. Knowledge of business procedures, typing filing, simple computations and basic computer skills.
• Licenses / Certifications:

Conditions of Employment:

• Work is performed in a clean, well lit, "Home-Like," nursing Home setting.
• Employee must be able to perform essential job functions (reasonable accommodation may apply).

Physical Requirements:

• Refer to Physical Requirements form.
• Must meet the general health requirements set forth by Friendly Home.
• May be requested to assist in the evacuation of Members or perform other procedures to protect the safety of Members, visitors and team members during emergency situations.

NOTE: This job description is not intended to be all-inclusive and very effort has been made to identify the essential functions of the above position. However, this job description in no way states or implies that the duties specifically identified are the only duties required to perform this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position. Employees may perform other related duties within Federal and/or State regulations to meet the ongoing needs of the organization. This job description is not a guarantee of employment for any set period and that either the organization or employee may terminate employment at any time with or without case. Furthermore, this job description may be added to or revised at any time.