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TWDB Contract Payment Specialist Contract Specialist III

TWDB Contract Payment Specialist Contract Specialist III

Texas Water Development BoardAustin, TX, United States
5 days ago
Job type
  • Full-time
Job description

Job Description

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account

  • in the CAPPS online application system at . Please visit our job opportunities page at for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system .

Texas Water Development Board’s Mission - Leading the state’s efforts in ensuring a secure water future for Texas.

The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work / life balance! For more information about these benefits and more visit .

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

Must meet agency in-office requirements

Salary commensurate with experience and qualifications

General Description

Performs highly complex (senior-level) contract management work. Work involves developing and evaluating a broad range of contracts and amendments. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Manager of the Contracts Department in the Procurement and Contract Services Division.

  • Essential Job Functions
  • Provides professional and constructive support to the Texas Water Development Board (TWDB) staff outside of Procurement and Contract Services Division.
  • Offers offering clear guidance on contract administration, policies, and procedures.
  • Monitors and / or tracks contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
  • Serves as a liaison with internal and external stakeholders to ensure participation is consistent with program, legal, and fiscal requirements.
  • Administers the billing process and eligibility monitoring functions for contract billings.
  • Resolves audit exceptions by defining causes of errors and recommending appropriate dispositions.
  • Negotiates and process contracts, contract renewals, and amendments.
  • Monitors legal and regulatory requirements pertaining to contracting.
  • Evaluates expenditure data and makes projections to ensure appropriate use of funds.
  • May recommend the cancellation of contracts and assist in the dispute resolution process.
  • Reviews and revises existing contracts and contract templates and language by making recommendations for changes where needed.
  • Resolves audit exceptions by defining causes of errors and recommending appropriate dispositions.
  • May coordinate and / or develop contracts, amendments and bid solicitations.
  • Coordinates and develops contracts and bids by identifying providers, defining services, and negotiating terms.
  • Recommends updates for solicitations, contract boilerplate language, and other contract-related documents.
  • Assists in management of the division’s pending work log and tasks.
  • Assists with contract reporting, deliverables acceptance and contract related records management.
  • Tracks the status of related tasks using the agency’s information systems.
  • Assists in developing bid evaluation scoring instruments.
  • Complies with purchasing policies and regulations and ensures agency and state procurement procedures are followed in all procurements.
  • Coordinates the risk assessment process for contract monitoring and planning.
  • May monitor legal and regulatory requirements pertaining to contracting.
  • Supports the coordination and facilitation of contracting related meetings such as kick-off meetings, post-award conferences, team briefings, and evaluation scorings.
  • Assists with developing contract administration policies and procedures.
  • Assists with special projects as assigned.
  • Maintains confidential and sensitive information.
  • Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
  • Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
  • May be required to operate a state or personal vehicle for business purposes.
  • Performs other duties as assigned.

    • Qualifications : Qualifications

  • Minimum Qualifications
  • Graduation from an accredited four-year college or university with a bachelor’s degree in Business Administration, Public Administration, or a related field.
  • Three years of relevant work experience in contract development, contract monitoring, contract management, business management or accounting.
  • Certification as a Certified Texas Contract Manager (CTCM), or the ability to obtain certification within six months of hire date.
  • Relevant experience can be substituted for education on a year-for-year basis.
  • Preferred Qualifications
  • Certification as a Certified Texas Contract Manager (CTCM).
  • Experience in state procurement and contract management.
  • Experience in contract payment processes and accounting principles.
  • Experience using the State of Texas Centralized Accounting, Purchasing, and Personnel System (CAPPS), TWDB’s internal Contract.
  • Knowledge, Skills, and Abilities
  • Knowledge of local, state, and federal laws and regulations relevant to the Procurement and Contract Services Division.
  • Knowledge of the principles and practices of public administration.
  • Knowledge of negotiating contracts and developing contracts.
  • Knowledge of policies and procedures of contract management.
  • Skills in using the Microsoft Office programs such as Word, Excel, and Access.
  • Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
  • Skills in formatting contracts or legal documents.
  • Ability to maintain the security or integrity of critical infrastructure within Texas.
  • Ability to meet agency in-office requirements.
  • Ability to collect, analyze, and interpret technical information to make arithmetical computations and tabulations.
  • Ability to gather specific data from documentation systems, to communicate effectively, and to provide guidance to others.
  • Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.
  • Ability to prioritize and multi-task projects in a fast-paced work environment.
  • Ability to take initiative to effectively monitor and manage workload.
  • Ability to pay attention to details.
  • Ability to effectively manage difficult situations and provide excellent customer service.
  • Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
  • Ability to make mature, objective decisions and identify areas of potential problems.
  • Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
  • Ability to perform routine and non-routine work assignments accurately, on-time, with infrequent errors with little or no supervision.
  • Ability to perform assigned duties and improve work habits and / or output.
  • Ability to complete assigned work, on time, neatly and with infrequent errors.
  • Ability to interpret policies, procedures, and regulations.
  • Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
  • Ability to work and cooperate with others in a team environment.
  • Ability to manage multiple tasks.
  • Ability to stand / sit / move to perform activities such as retrieve / replace files in a large file system for boxes up to 30lbs.
  • Ability and willingness to travel 5% of the time, primarily within the State of Texas.
  • Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
  • Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
  • Ability to train others.

    • Additional Information

    All interested candidates should apply with a State of Texas application via the CAPPS online application system. First time applicants will need to create an account in the CAPPS online application system Please visit our job opportunities page for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

    Texas Water Development Board, Stephen F. Austin Building

    1700 North Congress Ave., Room 670, Austin, Texas 78701

    Please contact Human Resources for accommodation requests.

    Phone : (512) 475-2142

    Email : HR(AT)twdb.texas.gov

    Compensation : $4,591-$4,591

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    Contract Specialist • Austin, TX, United States

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