Project Scheduler

Project Scheduler

Tracking Code Job Description

Wilson & Company Inc., Engineers & Architects is a leading engineering and architectural firm dedicated to delivering innovative and sustainable solutions to our clients.

We are seeking a Project Scheduler to join our dynamic team and play a crucial role in the successful execution of our projects.

As a Project Scheduler at Wilson & Company Inc., you will be responsible for ensuring the seamless coordination and scheduling of utility inspections for our projects.

You will work closely with the Team of Project Schedulers , field teams, and clients to develop and maintain project schedules, track progress, and ensure timely completion of inspections.

Your meticulous attention to detail and strong organizational skills will be instrumental in the success of our projects.

Key Responsibilities :

• Develop and maintain detailed project schedules, deadlines, and resource allocation, using project management software.
• Work closely with the Team of Schedulers, Railroad personnel, Licensees, Contractors, Inspectors and third-party flaggers to schedule utility inspections, ensuring alignment with project timelines and client requirements.
• Collaborate with Team members in managing the schedule of inspectors to ensure inspections are conducted efficiently and on schedule.
• Monitor the progress of utility inspections, identify potential delays or issues, and proactively implement solutions to keep projects on track.
• Maintain open and effective communication with project teams, clients, and external stakeholders to provide regular updates on inspection schedules and any deviations from the plan.
• Identify potential risks or obstacles that may impact inspection schedules and work with project teams to mitigate them.
• Maintain accurate records of inspection schedules, reports, and related documentation for compliance and reporting purposes.
• Ensure that inspections are conducted in accordance with industry standards, client specifications, and regulatory requirements.
• Identify opportunities for process improvement and optimization of inspection scheduling procedures.

Required Skills

• Exceptional organizational abilities, including keen attention to detail and the capacity to manage multiple tasks simultaneously.
• Strong written and verbal communication skills and the ability to convey complex scheduling information in a clear and understandable manner is crucial.
• Proven ability to identify issues, assess root causes, and implement effective solutions to maintain project schedules and mitigate risks.
• Ability to track and evaluate project progress to determine and make data-driven decisions.
• Ability to develop solid professional relationships with scheduling Team, clients and field team.
• Familiarity with utility inspection processes, relevant industry standards, and regulatory requirements is a plus.
• Ability to work collaboratively within cross-functional teams and adapt to changing project needs.
• Proficient in Excel, Word, and Outlook. Project management software is a plus.

Required Experience

• Experience in project management, scheduling, and coordination, preferably within the construction or engineering industry.
• Proven experience using project management software tools, including creating and maintaining schedules, resource allocation, and progress tracking.
• Familiarity with construction or utility inspection processes, as well as relevant industry standards and regulations, is highly advantageous.
• Experience in maintaining quality assurance standards and ensuring that inspections align with project requirements.
• Previous exposure to client interactions and the ability to provide regular updates on project schedules and deviations.
• A track record of effectively identifying scheduling issues and implementing corrective actions to keep projects on track.
• A history of seeking opportunities for process improvement and optimizing scheduling procedures.

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