Office Manager

Job Description

Job Description

Description : Office Manager

Location : Miami, FL

Company : Florida Property Management Strategies

Schedule : Full-Time | Monday – Friday

Reports To : FPMS President

Compensation : Based on experience

Overview

Florida Property Management Strategies is seeking an experienced and highly organized Office Manager to oversee the daily administrative operations of our corporate office. This individual will serve as a key point of coordination across departments, ensuring efficiency, accuracy, and professionalism in all office activities. The Office Manager will support company leadership, supervise staff, and maintain strong relationships with clients, vendors, and internal teams. This role offers significant opportunity for growth within a fast-paced and expanding property management organization.

Key Responsibilities

Association Support

• Maintain annual and budget meeting calendars; prepare Zoom invitations as needed.
• Track insurance renewals, long-term contract expirations, and coordinate quote requests.
• Review and approve SouthData and HOA Mailer notices for mail-outs.
• Review condominium questionnaires and estoppels for accuracy before release.
• Review annual association budgets to ensure compliance with statutes and property needs.
• Place purchase orders using company Ramp card and ensure proper chargebacks or reimbursements.
• Verify that monthly financials are completed and assist with gathering missing data.
• Oversee special assessment transfers and year-end financial procedures, including fee updates, CPA letters, and reserve adjustments.
• Route incoming website inquiries to the appropriate departments.

Staff Management

Financial Oversight

Office Operations

Requirements : Job Requirements