Accounts Payable Specialist

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Specialist to join our team in Delray Beach, Florida. As a key contributor, you will be responsible for managing payment cycles, maintaining vendor relationships, and ensuring accurate record-keeping. This is a contract position, offering an excellent opportunity to work in the dynamic real estate development industry.

Responsibilities :

• Process accounts payable cycles, including receiving, organizing, and auditing invoices and expense reports.
• Enter approved payables into accounting systems and ensure accurate record-keeping.
• Distribute payments to vendors, subcontractors, and project accountants in a timely manner.
• Maintain and update both physical and electronic filing systems for payables and associated documentation.
• Reconcile vendor and subcontractor accounts, addressing discrepancies as needed.
• Build and maintain strong relationships with vendors, project managers, and other stakeholders.
• Manage vendor and subcontractor insurance records, ensuring compliance with general liability, workers’ compensation, and auto insurance requirements.
• Process voided and invalid checks in the accounting system and resolve payment issues.
• Keep the vendor database up-to-date, including the collection and maintenance of W-9 or W-8 forms.
• Ensure all accounts payable activities comply with company policies and established deadlines.
• Proficiency in accounts payable processes, including invoice coding and payment cycles.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills to interact with internal and external stakeholders.
• Experience with automated clearing house (ACH) transactions and check runs.
• Ability to maintain accurate records and reconcile accounts efficiently.
• Knowledge of vendor management, including insurance and licensing requirements.
• Familiarity with accounting systems and electronic database management.
• Demonstrated ability to adhere to corporate policies and meet strict deadlines.