Accounts Payable Specialist

Job Description

Job Description

Our client is looking for a detail-oriented AP Specialist to join their team in Boynton Beach. In this role, you will play a key part in managing vendor invoices, ensuring accurate payment processes, and maintaining financial records. If you have a strong background in accounts payable and thrive in a fast-paced environment, we encourage you to apply.

Responsibilities :

• Process a high volume of vendor invoices with precision, ensuring accurate 3-way matching of purchase orders, receipts, and invoices.
• Investigate and resolve discrepancies in pricing or quantities in collaboration with vendors and internal teams.
• Manage the preparation and execution of weekly payment runs, including checks, ACH transfers, and wire payments.
• Maintain vendor records, including W-9 forms, payment terms, insurance documentation, and remittance details.
• Reconcile vendor statements, addressing and resolving credits, short payments, and other discrepancies.
• Assist with month-end close activities, including accrual preparation, accounts payable aging reports, and other financial documentation.
• Oversee the preparation and filing of annual 1099 forms and manage year-end vendor confirmations.
• Utilize NetSuite on a daily basis for accounts payable tasks and recommend process improvements to enhance efficiency and internal controls.
• A minimum of 2–5 years of accounts payable experience in a purchase order-driven environment.
• At least one year of hands-on experience with NetSuite for accounts payable functions.
• Strong skills in 3-way matching and reconciliation processes.
• Familiarity with 1099 filing requirements and vendor onboarding procedures.
• Proficiency in Microsoft Excel, including the use of formulas and pivot tables.
• Exceptional attention to detail and a proven ability to meet deadlines consistently.
• Prior experience in industries such as manufacturing, construction, or fabrication is preferred.