Mailroom Shipping & Receiving Support Specialist

Job Description

Job Description

Job Title : Mailroom, Shipping Receiving Support Specialist

Pay Rate : $22 to 27 per / hour

Location : Medford MA

Job Summary

The Mailroom, Shipping Receiving Support Specialist provides daily operational support for the mailroom, shipping and receiving, and facilities functions. This position ensures timely mail distribution, accurate delivery tracking, smooth office operations, and a clean, organized work environment. The role also supports facility coordination activities such as office moves, access control management, and general administrative support.

Key Responsibilities

Pick up, sort, and distribute mail daily; log and document all incoming deliveries.

Sort mail according to destination and type (e.g., returned letters, adjustments, bills, orders, payments).

Readdress and reprocess undeliverable mail with incomplete or incorrect addresses.

Examine outgoing mail for proper appearance, sealing, and postage accuracy.

Stamp outgoing mail by hand or with a postage meter; weigh mail to verify correct postage.

Maintain accurate shipping and mailing records, including USPS and FedEx accounts.

Order and track mailroom and shipping supplies, ensuring adequate inventory levels.

Train associates on proper mailroom and equipment procedures.

Safely operate company vehicles while complying with all traffic laws.

Troubleshoot multi-function printer (MFP) issues; coordinate repairs with vendors and maintain supply inventory.

Support facilities operations by assigning office space, coordinating inter-office moves, and assisting with employee onboarding and exits.

Serve as System Administrator for facilities databases (vehicle / parking info, seat assignments, evacuation plans, mail stop locations).

Operate the enterprise security access control system ; create, update, and deactivate access cards.

Partner with cross-functional teams to plan and set up internal and external meetings.

Assist with building inspections, maintenance tasks, and emergency procedures as needed.

Complete additional facilities-related duties as assigned.

Qualifications

Education : High School Diploma or GED required; Associate’s degree preferred.

Experience : 1–2 years of related mailroom, facilities, or office operations experience.

Familiarity with multi-function printers and FedEx / USPS processes a plus.

Proficient with Microsoft Word, Excel, Outlook, and Internet Explorer ; experience with Google Workspace preferred.

Must possess a valid driver’s license and maintain a clean driving record.

Core Competencies

Internal Customer Service : Delivers responsive, service-oriented support to internal customers.

Adaptability Agility : Quickly adjusts to changing priorities and facilities needs.

Focus on Results : Drives tasks and projects to completion efficiently.

Teamwork Collaboration : Works effectively across departments to ensure smooth operations.

Communication : Provides clear and timely updates to colleagues and stakeholders.

Reliability Compliance : Maintains consistent adherence to policies, schedules, and safety standards.

Continuous Improvement : Actively seeks ways to improve mailroom and facilities processes.

Detail Orientation Organization : Manages multiple tasks with precision and accuracy.

Decision-Making : Exercises sound judgment in prioritizing and resolving operational issues.

Working Relationships

Collaborates with internal and external clients across all levels of the organization to support facilities operations and logistics.

Additional Requirements

May require occasional overtime or “on-call” responsibilities.

Must be able to lift packages and perform light physical tasks as part of mailroom and shipping duties.

Pay Details : $22.00 to $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www-uat.modis.com / en-us / candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Company Description

Global Footprint, Local Impact : As part of the world's second-largest ER&D company, you'll join a network of 50,000 professionals across 30 countries, each contributing to impactful projects worldwide while benefiting from a close-knit community at a local level.

Diverse Career Paths : With services ranging from specialist recruitment to cloud infrastructure and sustainability, Akkodis offers a multitude of career paths. Whether you're a software developer, data analyst, or sustainability expert, there's a place for your skill set.

Commitment to Innovation : Innovation is our cornerstone. With continuous investments in analytics and market intelligence, we not only predict the future of technology – we create it. Your ideas and innovations will have the space to flourish.

Continuous Learning and Development : The Akkodis Academy offers unrivaled opportunities for learning and professional growth, ensuring you remain at the forefront of your field. Our culture values continuous improvement, both for our company and for your career.

Inclusive and Collaborative Culture : We believe in the power of diverse perspectives and collaborative work environments. At Akkodis, you'll find a community where inclusivity drives innovation and where every voice is heard.

Our Evolution and Your Role in It

Akkodis emerged from the strategic merger of AKKA Technologies and Modis in 2023, under the Adecco Group. This fusion created a powerhouse in digital engineering and technology, blending European engineering finesse with global technological capabilities. As we write our next chapter, your skills and vision will be instrumental in driving our continued success.

Empowering the Future

We're not just creating solutions; we're empowering industries to be more efficient, sustainable, and forward-thinking. Our work in industrial automation, product development, and custom software solutions is setting new standards in technology and engineering.

Join the Akkodis Community

At Akkodis, you're more than just an employee – you're a vital part of a community shaping the future. We're excited to see where your expertise can take us. Discover where you fit in our diverse range of opportunities and start engineering a smarter future with us today.

Company Description

Global Footprint, Local Impact : As part of the world's second-largest ER&D company, you'll join a network of 50,000 professionals across 30 countries, each contributing to impactful projects worldwide while benefiting from a close-knit community at a local level.\r\n\r\nDiverse Career Paths : With services ranging from specialist recruitment to cloud infrastructure and sustainability, Akkodis offers a multitude of career paths. Whether you're a software developer, data analyst, or sustainability expert, there's a place for your skill set.\r\n\r\nCommitment to Innovation : Innovation is our cornerstone. With continuous investments in analytics and market intelligence, we not only predict the future of technology – we create it. Your ideas and innovations will have the space to flourish.\r\n\r\nContinuous Learning and Development : The Akkodis Academy offers unrivaled opportunities for learning and professional growth, ensuring you remain at the forefront of your field. Our culture values continuous improvement, both for our company and for your career.\r\n\r\nInclusive and Collaborative Culture : We believe in the power of diverse perspectives and collaborative work environments. At Akkodis, you'll find a community where inclusivity drives innovation and where every voice is heard.\r\n\r\nOur Evolution and Your Role in It\r\n\r\nAkkodis emerged from the strategic merger of AKKA Technologies and Modis in 2023, under the Adecco Group. This fusion created a powerhouse in digital engineering and technology, blending European engineering finesse with global technological capabilities. As we write our next chapter, your skills and vision will be instrumental in driving our continued success.\r\n\r\nEmpowering the Future\r\n\r\nWe're not just creating solutions; we're empowering industries to be more efficient, sustainable, and forward-thinking. Our work in industrial automation, product development, and custom software solutions is setting new standards in technology and engineering.\r\n\r\nJoin the Akkodis Community\r\n\r\nAt Akkodis, you're more than just an employee – you're a vital part of a community shaping the future. We're excited to see where your expertise can take us. Discover where you fit in our diverse range of opportunities and start engineering a smarter future with us today.