Operations Coordinator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

Provide comprehensive administrative support for JLL Engineering's compliance program activities and facility operations, bringing a proactive and hands-on approach to facilities management while supporting reporting functions and vendor relationships.

Job Responsibilities

Operations

• Input, review, and complete work orders, invoices, and purchase orders with high accuracy to support financial accounting and approval processes
• Address and efficiently route incoming calls, emails, and inquiries from team members, suppliers, and clients
• Assist Facility Managers with proposal preparation, ensuring all support teams review and provide approval
• Submit proposals to clients on schedule and secure purchase orders prior to project start
• Proactively manage work orders (both preventative maintenance and reactive requests) for on-time completion, first-time fix, and proper documentation
• Support and coordinate with subcontractors on work order-related inquiries while ensuring compliance and timely completion
• Manage vendor relationships proactively, particularly regarding Corrigo needs and ensuring deadlines are met
• Coordinate with team on financial and budget-related issues
• Identify operational challenges, suggest process improvements, and request assistance as needed

Reporting & Administrative Support

Other

Qualifications

Education

Experience

Skills and Knowledge

Work Environment

Location :

On-site –Indianapolis, IN

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

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