Business Administrator

Business Administrator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Business Administrator

Job Profile Title

Business Administrator A

Job Description Summary

The Business Administrator plays a key role in supporting the implementation of the Penn Cultural Heritage Center (PennCHC)'s research and programs, most notably the Cultural Property Experts on Call (CPEOC) Program and Museums : Missions and Acquisitions Project. The incumbent will be responsible for financial and administrative operations for a major extramural award, serve as the PennCHC's point-of-contact for business functions with stakeholders across the University, oversee daily workflows, and handle business activities for compliance with relevant policies and procedures. The position has an emphasis on administrative and financial support, grant management, and compliance with federal reporting requirements.

Job Description

Job Responsibilities

• Administers and coordinates the daily financial and administrative operations of the Penn Cultural Heritage Center, including for the Cultural Property Experts on Call Program and Museums : Missions and Acquisitions Project. This includes ensuring proper documentation and that files are prepared and maintained for all transactions, including expense reimbursements, purchase orders, non-purchase order payments, subawards, contracts, etc. Prepares required federal financial compliance materials as needed. Takes meeting minutes as required and, as needed, enters office deadlines into time management software such as Asana for review by the Associate Director for Research and Operations.
• Reviews, analyzes, summarizes and interprets financial data for the Penn Cultural Heritage Center's research and programs. Monitors and prepares financial reports on all financial activity.
• Prepares, analyzes, and maintains annual budgets for the Penn Cultural Heritage Center. Monitors spending on grants and other accounts.
• Assists in handling related personnel issues including hiring, onboarding, promotions, salary administration, etc. for the Penn Cultural Heritage Center.
• Assists in the preparation of grant and / or contract proposals.
• Acts as the liaison with other university offices and stakeholders for business and administrative activities on behalf of the Penn Cultural Heritage Center.
• Other duties and responsibilities as assigned.

Qualifications

Application Requirement

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

University Museum

Pay Range

$49,500.00 - $52,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.

To apply, visit https : / / wd1.myworkdaysite.com / en-US / recruiting / upenn / careers-at-penn / job / University-Museum / Business-Administrator_JR00113658

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