About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers' products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Senior Analyst - Operations Administration is to manage End to End Accounts Receivable process including collections while ensuring timeliness and accuracy of customer billing requirements.
Responsibilities
Process and maintain tracking of all types of billing to customers based upon valid information from ITMS's queries, Logistics and Port Operations
Create and / or process A / P and A / R invoices : Standard Transportation and Port Processing, Port Stock Transfers, Cross-Shipments, and PIO Part and Non-PartTrain incoming Billing Analyst in all forms of billings (manual and automated) for all customersVerify accuracy of billing data and revise any errorsProduce measurable results on process improvement projectsResolve discrepancies in accounting recordsKeep records of invoices and support documentsConsult sources such as rate books, manuals, or insurance company representatives to determine specific charges or information such as rules, regulations, or government tax and tariff informationManage AR collection progress and provide resolution approaches to the managementCustomer ServiceGenerate ideas to improve process and execute Change Request to IT for development
Prepare necessary AR and AP backup for all pass-through invoicingPreparation of worksheets from source dataTimely distribution of customer rejected invoices to appropriate department for resolution, and timely re-billing of resolved rejected invoicesAnswer customer questions regarding problems with their accountsContact customers to obtain or relay account informationSpecial ProjectsOther duties as assignedCompensation Range
$58,000-$63,000 Per Year (Subject to Compensation Study Upon Candidate Selection)
Benefits of working at Hyundai GLOVIS America Inc.
Medical InsuranceVision InsuranceDental InsuranceHealth Care & Dependent Care Flexible Spending Accounts (FSA)Basic Life and AD&D as well as Short-Term & Long-Term DisabilityPaid Vacation, Holidays, and Sick leavePet InsuranceHospital and Critical Illness InsuranceWellness Program and Gym Reimbursement401(k) with Generous MatchingReferral BonusesAuto AllowanceQuarterly Employee Lunches, Summer Refreshments, and Monthly Team Building ActivitiesDiscretionary BonusesTuition ReimbursementBenefits may vary by location. All benefits pursuant to Company policySkills
Billing and collection general concept and process understanding RequiredProficient PC Skills (Excel, Word, Outlook) PreferredExcellent Written and Verbal Communications Skills PreferredExcellent Time Management and Organization Skills PreferredProcess improvement methodology PreferredExperience using database management systems PreferredEducation & Experience
Associate's Degree RequiredBachelor's Degree Preferred3 - 5 years of experience in Accounting, Billings, Financial Analysis, or Vehicle Logistics Required4 - 7 years of experience in Accounting, Billings, Financial Analysis, Vehicle Logistics PreferredPhysical Requirements
Ability to sit in front of a desk and / or in front of the computer for long periodsRepetitive use of hand / grasping product, writing, and typingPossibility of domestic and international travel - 10%Stand / walkCarry / lift up to 15 poundsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment with low-level noise exposureThis position will be located in the Irvine, CA officeCommunication with employees and field partners will be primarily conducted via phone and emailThe above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
