Part-Time Space Data Assistant

Part-Time Space Data Assistant

This position has an end date of August 31, 2028, renewable based on availability of funding, work performance, and progress toward goals. Must be eligible to work in the United States on a part-time basis for any employer.

Purpose

The Space Data Assistant aids with the coordination and administration of a campus-wide review of space use data as defined by the Texas Higher Education Coordinating Board. This work supports the mission of Space Use Efficiency at the University.

Responsibilities

• Assist Academic Space Coordinator with projects related to space data collection and accuracy, as well as reporting requirements for both constituents within the university and those external to the university.
• Review, collect, and assess the accuracy of facilities data and analyze, organize, and input data in an accurate manner. Work on projects developed to ensure the accuracy of reported space use and data entry.
• Assist Academic Space Coordinator in communicating with building managers and departmental space reviewers to schedule meeting times and request information, and help monitor the pace of data collection to ensure departmental goals are achieved.
• Learn the Texas Higher Education Coordinating Board and the University of Texas reporting schemes to apply to data collected for buildings.
• Responsible for the documentation, integrity, safekeeping, and accuracy of space / room / building data.
• Assist with the coordination of the university Space System relationships, including Jira ticketing, coordination of ongoing data updates, and monitoring progress.
• Learn the university's Space Updates system and be capable of monitoring and editing space information accurately.
• Assist in any efforts to integrate new Space Management software, from learning the new systems to training appropriate staff.
• Perform various internal audits of facilities data and analyze for accuracy, and work on various facilities inventory reconciliation projects as needed.
• Visit various buildings on the University's Main Campus as well as at more remote University of Texas at Austin locations to make physical inspections of rooms for types of use, capacity, and occupancy information.
• Other duties as assigned.

Required Qualifications

Preferred Qualifications

Salary Range

$20,000+ depending on qualifications (based on a 20-hour work week)

Working Conditions

Required Materials

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.