Real Estate Project Manager

ActOne GroupMenlo Park, CA, United States

1 day ago

Job type

Full-time

Job description

1 day ago Be among the first 25 applicants

This range is provided by ActOne Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$123,000.00 / yr - $135,000.00 / yr

AppleOne Recruiting Consultant-Connecting Talent with Opportunity Orlando area-Actor’s Equity / SAG Performer

Responsibilities

Manage end-to-end execution of office buildouts, retrofits, decommissions, and workplace renovations.

Work with a third party project management firm to oversee design, permitting, scheduling, budgeting, and compliance processes across new and existing real estate assets.

Serve as project owner from initial planning through occupancy, coordinating all activities across internal and external stakeholders.

Conduct thorough final walkthroughs with general contractors, workplace teams, and stakeholders to identify and resolve any outstanding construction punch list items before official handover.

Collect, verify, and organize all closeout documents including as-built drawings, O&M manuals, warranties, permits, and inspection reports. Ensure proper storage in centralized documentation systems.

Coordinate asset tagging for FF&E (furniture, fixtures, and equipment), IT, and building infrastructure. Ensure clear delineation of asset ownership and asset tagging records.

Oversee final invoicing, retention release, and closure of contracts with vendors and service providers. Confirm that all deliverables have been met per contractual terms.

Project & Contract Oversight

Work with the Real Estate Team to develop project budgets, contract negotiations, and cost management to deliver high-quality results within established constraints.

Provide detailed review and tracking of schedules, bids, and change orders, ensuring alignment with business and operational goals.

Participate in vendor and contractor selection; develop SOWs and evaluate performance to uphold timelines and service levels.

Initiate and track purchase orders (POs) and ensure alignment with project timelines and budgetary constraints.

Coordinate the onboarding of new vendors and ensure compliance with internal procurement policies and standards.

Support the administration of service contracts, including amendments, renewals, and change orders, in collaboration with legal and finance teams.

Cross-Functional Integration

Act as the primary integrator between construction and stakeholders responsible for furnishing, equipping, securing, and operating workplace environments.

Coordinate closely with Workplace, Physical Security, IT teams to ensure holistic, employee-centered solutions.

Support development of tools, processes, and reporting systems that promote efficient operations.

Participate in due diligence and feasibility assessments for new real estate initiatives.

Assist in maintaining accurate records of property and lease data across the portfolio—such as square footage, lease terms, renewal options, and occupancy metrics—ensuring alignment with space planning and facilities operations.

Maintain and monitor critical dates such as lease expirations, rent escalations, option windows, and termination rights. Proactively alert stakeholders of upcoming actions to avoid missed deadlines or financial exposure.

Collaborate with workplace and finance teams to maintain current and accurate reporting of occupied vs. available space, headcount-to-square-foot ratios, and other occupancy metrics for business planning.

Support communication with landlords regarding notices, maintenance issues, lease interpretations, or document requests. Engage with brokers to facilitate transaction administration and pipeline tracking.

Basic Qualifications

Bachelor’s degree in Construction Management, Architecture, Engineering, Facilities Management, or a related field.

5+ years of experience managing commercial real estate, construction, or workplace infrastructure projects.

Proven success in multi-project management, including large-scale buildouts and cost-sensitive renovations.

Strong experience coordinating across cross-functional teams, particularly workplace, IT, and security.

Experience managing construction contracts, project schedules, and performance metrics (budget, timeline, safety, sustainability).

Comfort working in fast-paced, dynamic environments with minimal direction.

Proficiency with Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).

Preferred Qualifications

7+ years of construction or facilities experience, especially in managing general contractors and large vendor teams.

Familiarity with AutoCAD, BIM tools, and project scheduling software (MS Project).

Expertise in change order management, site commissioning, and capital planning.

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Project Management and Information Technology

Industries

Information Services

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Project Manager Real Estate • Menlo Park, CA, United States

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