Payroll & Billing Specialist

Position Summary

The Payroll and Billing Specialist is responsible for the accurate and timely processing of biweekly payroll, administering payroll-related compliance requirements, managing

employee deductions, and supporting the company's billing, receivables, and payables functions. This role collaborates closely with HR and Finance to ensure payroll accuracy, compliance, proper benefit reconciliation, and efficient invoicing operations.

Job Responsibilities

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Processes biweekly payroll accurately and on
• Audits employee timecards and resolves discrepancies with employees and
• Reconciles payroll general ledger accounts each pay
• Conducts payroll cost analysis by department, preparing summaries for
• Administers federal, state, and local payroll tax
• Supports the preparation and submission of 941s, W-2s, and
• Processes and maintains child support orders, wage garnishments, and other legal
• Reconciles employee benefit deductions and ensures alignment with carrier
• Communicates with HR regarding new hires, terminations, benefit elections, and payroll-impacting employee changes.
• Generates and sends invoices; tracks receivables, aging, and payment
• Manages payables, ensuring timely and accurate processing and
• Calculates retirement plan contributions and ensures timely
• Responds to employee inquiries regarding direct deposit, deductions, withholding changes, and general pay-related questions.
• Performs other duties as assigned or Any one position may not include all the duties listed; these duties represent the key responsibilities typically associated with this role.

Required Experience

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision and ability to adjust focus.