Human Resources Representative I - Office of Human Resources

Human Resources Representative I - Office Of Human Resources

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel.

The First Judicial District of Pennsylvania ("FJD") is the Philadelphia County Court System and is composed of two courts : the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.

Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.

This is administrative work within the First Judicial District's Office of Human Resources. Principal emphasis of the work is serving as the first point of contact for the office, greeting visitors and callers, answering phones, managing schedules, and handling mail and administrative tasks to ensure a welcoming atmosphere.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Greet and welcome guests, determine the reason for their visit, and escort them to the designated HR contact.
• Receive and screen telephone calls, and provide general information to candidates, employees, and other callers.
• Prepare and manage employee files in compliance with FJD record retention policies and State and Federal requirements.
• Perform administrative and recordkeeping tasks to include filing, scanning, preparation of correspondence and mailings, and other clerical duties to support the office.
• Data entry into District HRIS system and City of Philadelphia OnePhilly platform as required.
• Performs other duties as assigned.

Performs related work as required. Standard clerical office conditions.

Knowledge of court service and related inter-agency personnel regulations, rules, policies, procedures, and practices in accordance with work assignment.

Considerable knowledge of office practices and procedures required in maintenance of First Judicial District central personnel records, files, and related documentation.

Knowledge of English usage and grammar.

Ability to make varied basic arithmetic computations with speed and accuracy.

Ability to type from clear copy at a speed and accuracy level as required by assigned function.

Ability to establish and maintain effective working relationships with departmental managers, inter-agency personnel and fellow employees in accomplishing assigned functions.

The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

High school diploma or equivalent is required.

Bachelor's degree in Business Administration, or Human Resources, is preferred.

Two years' experience as a receptionist, or client service representative is required.

Customer Service experience is required.

Strong organization, time management and communication skills is required.

This is a full-time onsite (not remote) position.

Salary Range : $40,503 - $44,138

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Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex : Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to : Human Relations Website : http : / / www.phila.gov / humanrelations / Pages / default.aspx