Parent Coordinator / Data Clerk

Job Description

Job Description

TITLE : Parent Coordinator

DEPARTMENT : Programs

SUPERVISOR : Club Director

STATUS : Full-time, Non-exempt

POSITION SUMMARY :

The Boys & Girls Clubs of Greater Augusta is seeking a dedicated and passionate Parent Coordinator / Data Clerk to join the team. The Parent Coordinator / Data Clerk will play a crucial role in supporting and engaging with parents and families, maintaining communication, and serving as a valuable resource related to all members of the organization. The person who fills this position will also be responsible for the items listed below.

Additionally, the person who fills this position will work under the direction of the Club Director at the Hebbard Club in Augusta. This Club is located at 2241 Wheeless Rd, Augusta, GA 30906.

This is a full-time position : Monday through Friday, 11 : 00AM-7 : 00PM.

KEY ROLES & ESSENTIAL JOB RESPONSIBILITIES

• Manage full member registration process and grant compliance, as needed.
• Ensure clubs maintain complete membership files securely on site and electronically.
• Serves as receptionist.
• Supports and provide assistance to parents, as needed.
• Communicates relevant programs and activities to parents, teachers, staff and school site’s contact.
• Plan, facilitate, organize and communicate monthly family events and document activities in writing, flyers, and photos.
• Maintain monthly parent communication log.
• Maintain updates to family contact information in MCH (My Club Hub).
• Develop and distribute monthly newsletter & calendar to keep parents informed of afterschool activities, community resources, etc.
• Responsible for verifying daily attendance utilizing MCH.
• Recruit parents to volunteer, as needed.
• Recruit members by attending schools’ open house and other approved community events.
• Refer parents to community resources, as requested.
• Attend community meetings that will help you connect to community resources for families.
• Demonstrate professionalism.
• Perform all other duties as assigned.

RELATIONSHIPS :

EDUCATIONAL QUALIFICATIONS & SKILLS :

ENVIRONMENT & WORKING CONDITIONS :

Daily contact with club staff, club and teen center members, outside organizations and individuals to plan, coordinate and deliver programs. Normal internal office environment. Travel to special events and field trips may be required. Must be able to work daily afternoon / evening hours. Occasional weekend hours may be required to accomplish objectives. The job requires the ability to stand for extended periods, kneel, reach, bend, and lift objects weighing in excess of 25lbs. Outdoor work and moderate physically demanding activities may be required on occasion.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. You may be asked to perform other related duties and responsibilities as needed. You will be required to complete a criminal record check as a condition of employment.