Talent.com
Administrative Assistant

Administrative Assistant

Emergency Veterinary Care CenterMishawaka, IN, US
7 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Administrative Assistant

WHO WE ARE : Emergency Veterinary Care Centers (EVCC) is a rapidly growing group of emergency veterinary hospitals with 5 locations across the Midwest. Our mission is to continue to expand into and support communities who need us the most—where pet owners don't have access to 24 / 7 vet care.

We believe in providing exceptional, around-the-clock care—because emergencies don't just happen between 9-5.

WHAT LIFE IS LIKE AT EVCC : At EVCC, we genuinely care about whoever walks through our door, whether it be a sick pet, their parent, or one of our own team members.

We're a veterinarian-led company that truly values the perspectives and leadership of our DVMs. Started by 36 area general practice veterinarians—the majority of whom remain involved with EVCC today—we're proud of the collaborative environment that exists in all our locations.

Because let's face it; while emergency veterinary care is an exciting and fulfilling field, it's not easy. That's why we take extra special care of our team members through continuing education opportunities, promotion possibilities, and a supportive work environment you can be proud of.

REPORTS TO : Hospital Manager

WHO WE'RE LOOKING FOR : As an Administrative Assistant at EVCC - Mishawaka, you :

  • are positive and approachable.
  • are a team player
  • have excellent communication and multi-tasking skills
  • are excited about a fast-paced environment
  • possess a desire to learn and grow

RESPONSIBILITIES

  • Manage and coordinate Hospital Manager meeting schedule for any non-reoccurring meetings – interviews, check-ins, reviews, etc.
  • Scheduling DVM check-in meetings, rDVM meetings, & quarterly DVM group meetings to include setting reservations and managing invitations
  • Assist Medical Director with internal memos and completion tracking for various DVM-related tasks i.e. medical record completion, call backs, schedule requests.
  • Create and set up new employees into accounts in systems & track credentials
  • Draft, format, and review presentations for various team meetings & virtual trainings.
  • Organize and track all hospital-level documentation and digital record keeping i.e. SOPs, protocols, guidelines.
  • Perform various non-inventory backed ordering of various hospital items i.e. new hire employee kits, themed events, hospital meal deliveries.
  • Maintain inventory of all hospital IT equipment & serve as point of contact for issues, repairs, replacements.
  • Manage & submit expense reports for the Hospital Manager
  • Maintain & update hospital employee census and plan birthdays and milestone celebrations in partnership with leadership team.
  • Support project & initiative timelines and deadlines with proactive communication to appropriate stakeholders.
  • Assist with drafting, reviewing, & tracking memos and communication through internal channels
  • Assist with planning all hospital-level events and Continuing Education events in partnership with the Events Manager & hospital leadership team

    • QUALIFICATIONS :

  • Previous experience as an administrative assistant, office coordinator, or similar role preferred.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort with technology tools
  • Previous experience in veterinary medicine a bonus, but by no means required.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive information with discretion.
  • Ability to remain calm and compassionate in high stress situations.
  • Highly organized with strong attention to detail and multitasking skills
  • Team player with a flexible, can-do attitude
  • Able to work evenings, weekends, and holidays as needed.

    • COMPENSATION + SUPPORT :

  • Competitive compensation package, based on industry benchmarks and experience.
  • Healthcare benefits starting on day 1 of employment!
  • Comprehensive vision and dental plans
  • 401k with 4% company match
  • Short-term and long-term disability and life insurance
  • High technician-to-DVM ratio
  • The latest equipment and technology, so that you can do your job without constraints.
  • Competitive CE allowance. We want to help you grow in your career!
  • Veterinary care discounts for your pets
  • Flexible scheduling to allow for the ultimate work-life balance.
  • Referral rewards. Tell your friends why they should come to work for EVCC, too!
  • Ultimate growth potential

    • If you're passionate about veterinary medicine and are looking for a vibrant, growth-oriented culture, EVCC is the perfect fit for you. We invite you to learn more about us at evcc.com. You can either submit an application or contact our recruiting team at opportunities@evcc.com.

    #IH

    Create a job alert for this search

    Administrative Assistant • Mishawaka, IN, US

    Related jobs
    Executive Assistant - Planning & Managed Care

    Executive Assistant - Planning & Managed Care

    Goshen HealthGoshen, Indiana, United States, 46526
    Full-time
    Executive Assistant - Planning & Managed Care.Coordinates the enrollment, maintenance, auditing and removal of physician credentialing for commercial and federal payer agreements under the purview ...Show moreLast updated: 12 days ago
    Certified Medical Assistant

    Certified Medical Assistant

    Beacon Health SystemSouth Bend, Indiana, United States, 46601
    Full-time
    Reports to the Practice Manager and works under the direction of the Clinical Supervisor and Office Supervisor.Under general supervision and according to established policies and procedures, perfor...Show moreLast updated: 3 days ago
    Admin Coord Volunteer Svc MHO

    Admin Coord Volunteer Svc MHO

    Beacon Health SystemSouth Bend, Indiana, United States, 46601
    Full-time
    Reports to the Director of Operations.Under general supervision and in accordance with department guidelines, recruits, orients, places, and monitors volunteers in the hospital.Ensures that new vol...Show moreLast updated: 4 days ago
    Unit Secretary / Nursing Assistant

    Unit Secretary / Nursing Assistant

    Goshen HealthGoshen, Indiana, United States, 46526
    Full-time
    Unit Secretary / Nursing Assistant.New increased shift differentials!.The Unit Secretary / Nursing Assistant provides secretarial / receptionist support, basic nursing care and assists with the activitie...Show moreLast updated: 30+ days ago
    Dental Office Assistant Manager

    Dental Office Assistant Manager

    Goshen Dental & OrthodonticsGoshen, IN
    Full-time
    Quick Apply
    Our growing network of dental practices is committed to delivering exceptional patient care, supporting professional development, and creating a positive, collaborative workplace.We are seeking a m...Show moreLast updated: 12 days ago
    • Promoted
    Administration / Virtual Assistant

    Administration / Virtual Assistant

    TradeJobsWorkForce46567 Syracuse, IN, US
    Full-time
    Administration / Virtual Assistant Job Duties : As a Virtual Assistant, you will perform various administrative tasks, includin...Show moreLast updated: 30+ days ago
    Admin Assist Tumor Reg MHO

    Admin Assist Tumor Reg MHO

    Beacon Health SystemSouth Bend, Indiana, United States, 46601
    Full-time
    Provides personal secretarial services and administrative assistance in accordance with established policies and procedures. Duties may include typing correspondence, composing letters and memos, se...Show moreLast updated: 30+ days ago
    • Promoted
    Travel CVOR First Assist - $2,286 per week

    Travel CVOR First Assist - $2,286 per week

    LanceSoftSt. Joseph, MI, United States
    Permanent
    LanceSoft is seeking a travel CVOR First Assist for a travel job in St.Job Description & Requirements.Open Heart and Cardiovascular Trained (must). Ortho, Neuro, Gen Surgery, Cysto required.Establis...Show moreLast updated: 23 days ago
    Dental Office Assistant Manager

    Dental Office Assistant Manager

    South Bend Dental & OrthodonticsSouth Bend, IN
    Full-time
    Quick Apply
    Our growing network of dental practices is committed to delivering exceptional patient care, supporting professional development, and creating a positive, collaborative workplace.We are seeking a m...Show moreLast updated: 12 days ago
    • Promoted
    Travel CVOR First Assist

    Travel CVOR First Assist

    LanceSoftSaint Joseph, MI, US
    Permanent
    LanceSoft is seeking a travel CVOR First Assist for a travel job in St.Job Description & Requirements.Open Heart and Cardiovascular Trained (must). Ortho, Neuro, Gen Surgery, Cysto required.Esta...Show moreLast updated: 22 days ago
    Admin Assist Clinical Supp

    Admin Assist Clinical Supp

    Beacon Health SystemElkhart, Indiana, United States, 46514
    Full-time
    Reports to the Manager / Supervisor.Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects / reports, performing ...Show moreLast updated: 30+ days ago
    Executive Assistant (MHO)

    Executive Assistant (MHO)

    Beacon Health SystemSouth Bend, Indiana, United States, 46601
    Full-time
    Executive Administrative Assistant to the Vice President, Operations,.Vice President of Operations, providing high-level administrative, financial, and operational assistance.This role manages a wi...Show moreLast updated: 30+ days ago
    Administrative Fellowship

    Administrative Fellowship

    Beacon Health SystemGranger, Indiana, United States, 46530
    Full-time
    Beacon's Leadership Development Program is designed to cultivate leadership talent through executive coaching and hands-on development, creating a pipeline for leadership positions within the healt...Show moreLast updated: 30+ days ago
    HR Assistant

    HR Assistant

    Goshen HealthGoshen, Indiana, United States, 46526
    Full-time
    Greet visitors and Colleagues consistent with Goshen Health mission and values.Directs inquiries to the appropriate HR staff for assistance and provides information regarding policies, programs and...Show moreLast updated: 2 days ago
    Unit Assistant

    Unit Assistant

    Beacon Health SystemSouth Bend, Indiana, United States, 46601
    Full-time
    Reports to the Director, Patient Care Services.Receives guests, answers the telephone, communicates information and performs a variety of clerical duties. Performs designated patient care services u...Show moreLast updated: 30+ days ago
    Executive Assistant

    Executive Assistant

    Beacon Health SystemElkhart, Indiana, United States, 46514
    Full-time
    Responsible for providing general administrative assistance including scheduling meetings, taking minutes, coordinating travel arrangements, greeting visitors, responding to telephone calls, prepar...Show moreLast updated: 4 days ago
    Medical Assistant / Float (BMG)

    Medical Assistant / Float (BMG)

    Beacon Health SystemBremen, Indiana, United States, 46506
    Full-time
    Reports to the Practice Manager and works under the direction of the Clinical Supervisor and / or Office Supervisor.Under general supervision and according to established policies and procedures, per...Show moreLast updated: 29 days ago
    Assistant Manager

    Assistant Manager

    ApricusSchoolcraft, Michigan, United States, 49087
    Full-time
    The Assistant Manager works productively to fulfill their job requirements and assists the General Manager in achieving restaurant goals of customer satisfaction and profitability.Serves customers ...Show moreLast updated: 30+ days ago