Executive Assistant

PURPOSE AND SCOPE :

Provides advanced administrative support to Senior Vice President or General Manager and senior departmental staff as assigned. Requires minimal direction and routinely responds to enquiries and other communication on behalf of the executive. Performs secretarial and administrative assignments of a complex and confidential nature and a variety of complicated tasks relying on judgment and experience to accomplish established goals and objectives.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

• Under minimal direction provides advanced secretarial and administrative support to top management and executives in the functional department. Routinely responds on behalf of the executive to written and electronic communication.
• Handles material of a highly confidential and time-sensitive nature as well as a variety of complex situations involving clerical / administrative functions of the office that do not require the direct attention of the executive.
• Uses considerable judgment and initiative to determine the appropriate action to take in non-routine situations.
• Interprets and adapts guidelines precedents and practices.
• Anticipates and prepares materials needed by the executive for conferences appointments meetings telephone calls etc.
• May assists in the preparation of reports as required by senior staff by contacting various company personnel at all levels to collect compile and analyze complex information.
• Relies on experience and judgment to plan and accomplish goals.
• Within established guidelines makes independent decisions regarding planning organizing and scheduling work.
• May perform some standard administrative functions such as screening mail and telephone calls scheduling appointments and maintaining the calendar setting up the office filing system and coordinating meetings (large complex internal or external).
• Keeps records of equipment purchases and maintenance for the department.
• May maintain certifications memberships and publications for the department.
• Keeps log of paid time off for staff and other staffing administrative duties as assigned.
• Assist with various projects as assigned.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS :

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION :

High School Diploma required; Associates or Bachelors Degree desirable

Specialized secretarial training / certification preferred

EXPERIENCE AND REQUIRED SKILLS :

The rate of pay for this position will depend on the successful candidates work location and qualifications including relevant education work experience skills and competencies.

Hourly Rate : $30 - $51

Non-Bonus Eligible Positions : include language below.

Benefit Overview : This position offers a comprehensive benefits package including medical dental and vision insurance a 401(k) with company match paid time off parental leave.

Bonus Eligible Positions include language below.

Benefit Overview : This position offers a comprehensive benefits package including medical dental and vision insurance a 401(k) with company match paid time off parental leave and potential for performance-based bonuses depending on company and individual performance.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE disability / veterans

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 30 - 51