Executive Staff Assistant-1187
Description
The Client is seeking an experienced and highlymotivated individual to join our team as an Executive Staff Assistant. Thisposition is set in a hybrid work environment with assigned in office and remotedays that may be adjusted due to workload requirements.
- Under generalsupervision of the Finance Administrator, this position works independentlyperforming a wide range of complex and confidential administrative duties ofconsiderable difficulty, including coordinating and tracking all critical andtime sensitive actions from stakeholders that range from top tier Clients;
- gathering fiscal and policy information associated with Correspondence Controlrequest; writing comprehensive and accurate minutes for all leadership levelmeetings;
- gathering high volume Federal Expenditure Report documentation forreview, approval and cataloging; submitting and monitoring all purchase requestand coordinating with Division Business Administrators;
- managing conferenceroom calendars; managing the Finance Administrator and Financial leadershipcalendars; and telecommuting schedules for all staff;
- arranging all trainingand travel needs while creating and maintaining the associated standard work;reviewing and updating internal organization charts;
developing andcommunicating administration policy and procedure; and coordinating logisticsfor staff on-boarding and off-boarding with the hiring supervisors, IT, Payrolland Human Resources.
- Skills Required Completing difficult anallytic work; written and verbalcommunication; provide technical assistance and guidance, as requested;
- setpriorities and manage a diverse range of administrative functions; problemsolve various issues and execute independent judgement, responds to internaland external customers;
- coordinating administrative matters betweenorganizational units; interpreting and explaning rules, regulations andfunctions;
prioritizing workflow; researching and correcting errors, usingcomputers, including internet-based applications and productivity softwareapplications, such as Microsoft Office and Google Suite.
Experience Required
A Bachelor's degree in a field appropriate to the assignment from an accreditedcollege or univeristy and three to five years of progressivley high-levelexecutive or administrative responsibility with senior level management.
Experience in State government preferred.
Education Required A Bachelor's degree in a field appropriate to the assignmentfrom an accredited college or univeristy and three to five years ofprogressivley high-level executive or administrative responsibility with seniorlevel management.
Experience in State government preferred.
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