Order Type : Temp
Accounts Payable Specialist
Summary :
The Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process.
Supervisory Responsibilities :
There is no supervisory responsibility in this position.
Duties / Responsibilities :
- Acquire and review electronic invoices before forwarding to project managers for approval through A / P management software.
- Obtain approval and post invoices in accounting software for manually processed invoices.
- Run A / P reports to monitor upcoming payments as well as paid when paid invoices and communicate priorities to management.
- Review all invoices for appropriate documentation and approval prior to payment.
- Prepare and upload ACH payments to the bank. Print and obtain signatures on all A / P checks.
- Request vendor releases and waivers timely as needed.
- Run payroll reports and prepare garnishment checks.
- Prepare and submit sales tax reports and payments.
- Develop and maintain positive working relationships with vendors and project managers.
- Answer all vendor inquiries timely.
- Reconcile monthly vendor statements timely. Research and resolve discrepancies.
- Open new vendor accounts as needed.
- Post and reconcile credit card transactions in accounting software. Acquire all credit card receipts from card holders weekly.
- Ensure all proper supporting documentation is electronically attached to invoices in accounting software.
- Manually post automatic payments in accounting system.
- Issue purchase orders (PO's) as requested in a timely manner.
- Must be able to meet deadlines.
- Evaluate A / P processes for efficiencies and continuous improvement.
- Document A / P processes.
- Other related duties as assigned.
Required Skills / Abilities :
- Excellent written and verbal communication skills (required to communicate with internal and external customers)
- Excellent organizational and time management skills.
- Proficient in Microsoft Excel (required).
Education and Experience :
- High school diploma or general education degree (GED)
- 3+ years of accounts payable in the construction industry required.
- Experience in advanced accounting software (required). Sage 100 or 300 accounting software (preferred).
Physical Requirements :
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Skills :
ACCOUNTS PAYABLE
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