Accounts Payable Specialist

Summary

We're looking for an Accounts Payable Specialist to join our accounting team and support the effective and efficient management of our accounts payable and travel & entertainment reimbursement processing. You'll ensure that all invoices and payments to vendors, suppliers, and service providers are processed accurately and in a timely manner. This role is vital to maintaining our cash flow and financial integrity.

Essential Functions

• Receive, review, verify, and process vendor invoices, ensuring compliance with purchase orders and company policies
• Match invoices with purchase orders and receiving documentation; investigate discrepancies
• Accurately enter invoice and payment data into the accounting or ERP system; code expenses to departments or natural accounts
• Prepare and process payment runs (check, ACH, wire transfers), ensuring all approvals are obtained beforehand
• Reconcile vendor statements, aging reports, and address outstanding balances; resolve discrepancies with vendors promptly
• Respond to vendor inquiries regarding payment status, discrepancies, and account issues
• Assist in month-end closing by ensuring payables are recorded in the correct period; prepare accruals and relevant reports
• Accurately maintain employee expense reports and corporate card activity
• Support internal and external audits by providing documentation, reports, and participating in process reviews
• Continuously support improvements in AP workflows, automation, and internal controls

Qualifications

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.