MATERIALS AND STORES SUPERVISOR

Job Posting : Warehouse Supervisor

Department of Transportation

JC-433059 - Warehouse Supervisor

MATERIALS AND STORES SUPERVISOR

$4,167.00 - $5,768.00 per Month

Final Filing Date : 6 / 7 / 2024

Application Methods : Electronic (Using your CalCareer Account) By Mail Drop-off

Job Description and Duties

Include Job Code (JC-433059) and PARF number 03-4-0162 on application (STD 678 form).

Under the general supervision of the Staff Services Manager I, the incumbent is responsible for supervising the receipt, storage, issuance, and shipping volume of varied supplies requiring simple to complex storage practices in a warehouse and office environment .

The incumbent will have supervision over a group of assistants that will function in a team to complete the duties required both in the warehouse and in the office.

This position will ensure that all policies and procedures are being followed and that proper documentation is being maintained.

Must possess a valid Class "C" California Driver's License and operate a Class C vehicle during performance of work specified.

Desirable qualification : Possession of a "B" California Drivers License.

Provide supervision and guidance to warehouse staff. Resolves complex issues with submitted supply requests in the Materials Management and Acquisition (MMA) System.

Check orders to determine damage and quantity amounts. Keep supply order records and filing according the Record Retention Policy.

Review stock usage and determine products that can be eliminated. Take product suggestions from field staff and submit to DPAC for review.

Conduct email surveys on suggested products to determine the feasibility of adding new products. Assist with purchase estimates, purchase orders, and contract orders.

Track and monitor purchases to keep a current balance of expended funds. Prepare monthly inventory reports for Management.

Assist with the warehouse monthly inventory

Prepares and processes warehouse replenishment orders in a timely manner by determining proper method of purchasing / acquiring per State regulations through Division of Procurement and Contracts, Department of General Services, State Contract, Price Schedule, Prison Industries Authority and private vendors.

Must be able to maintain accurate and complete records of all transactions as well as adhering to current records retention policy and practices.

Following DPACs guidelines, serve as State of California Purchase Card (Cal-Card) holder responsible for creating for Cal-Card purchase orders (CPO's);

the coordination and processing of purchase requests for goods and services; reconciliation of CPO's, approval of invoices for payment, and maintenance of records for audit purposes.

Responsible for ensuring that U10 service contracts are kept current and that the required documents are submitted and issued in a timely manner to avoid gaps in critical services.

Assign work, schedules and give instructions to warehouse / property staff. Evaluate work performance and takes or recommends appropriate action.

PARF# 03-4-0162 / JC-433059

Eligibility for hire may be determined by your score on the Materials and Stores Supervisor exam. For those who do not have current eligibility (, transfer, permissive reinstatement, or voluntary demotions) and / or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.

To apply for the exam, please click and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Apply today to join our team! We especially encourage applicants to check out our tool! The is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

Working Conditions

Position located in Yuba County

This is a Limited Term position which may be extended to 24 months or become permanent. This position is located in Yuba County.

The incumbent will work in a warehouse inventory environment both inside a building and outside.

May be required to work in a wide range of sometimes extreme conditions, including heat up to 120 degrees, cold to 15 degrees, strong winds, rain, sleet, and snow.

The incumbents normal working hours will be set between 7 : 00 am and 3 : 30 pm. Incumbent must be able to work independently or in a group environment.

May be required to work overtime due to storms, emergencies, special work projects, or when the Materials and Stores Supervisor deems that it is in the best interest of the State to work overtime.

When performing fieldwork, the incumbent is required to utilize the following personal protective devices :

Personal safety requirements include :

A.Work boots, in good and sturdy condition, must be worn to provide foot and ankle support protection.

B.Either long or short sleeved shirts provided by Caltrans, or a safety vest is to be worn over non-safety shirts or coats.

C.Long pants. No shorts or cutoffs.

D.Provided safety gear; hard hat, safety glasses, hearing protection devices, face shields, gloves, chaps, or other safety gear must be worn when required by the Department.

New to Statecandidates will be hired into the minimum salary of the classification orminimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Special Requirements

The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application.

Ensure you provide your CDL number, class, expiration date, and any endorsements and / or restrictions.

The position(s) require(s) a valid and unrestricted Class C driver’s license.

Possessionof a valid driver’s license is required when operating a state owned or leasedvehicle.

Statement of Qualification (SOQ) is required.

Statementof Qualifications (SOQ) is a discussion of how an applicant's education,training, experience, and skills meet the criteria in the duty statement andqualify the applicant for the position.

Please include a 1-2 pages, 12-point font, SOQ that describes yourexperience as it relates to this position / duty statement.

Resumes and coverletters will not take the place of the SOQ. Failure to include andcomplete the SOQ may result in disqualification for interview.

1. Please describe how your education, training, work experience and skills qualify you for this position as it applies to the duty statement.

2. Describe how you manage your time, any organizational skills, and your ability to manage tasks with competing priorities and managing deadlines.

Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview.

Possessionof Minimum Qualifications will be verified prior to interview and / orappointment. If you are basing your eligibility on education, you mustinclude your unofficial transcript(s) / diploma for verification.

Unofficial, original, or official sealed transcripts will be accepted andmay be required upon appointment. Applicants with foreigntranscripts / degrees must provide a transcript / degree evaluation that indicates the number of units and degree to which the foreigncoursework is equivalent.

Here is a list of evaluation agencies : . Please redactbirthdates and social security numbers.