Executive Assistant & Office Manager for a Startup

Job #2222

We are seeking an Executive Assistant & Office Manager, to support the executive leadership team of an education tech startup. This dual-role provides high-level administrative support to the founders while ensuring smooth day-to-day operations of the company’s NYC office. The ideal candidate thrives in fast-paced environments, is proactive in anticipating needs, and brings structure to a dynamic team.

Key

Provide direct administrative support to the co-founding executive team, including calendar management, meeting coordination, and document preparation

Coordinate internal and external meetings, including booking rooms, preparing agendas, and ensuring follow-ups

Manage logistics for sales team and company-wide travel (flight and hotel booking, itineraries, etc.)

Plan and coordinate company events and team offsites

Oversee daily operations of the NYC office, including vendor relationships, inventory, and basic facilities upkeep

Serve as a welcoming point of contact for on-site guests and candidates during in-office interviews

Assist with light ad hoc operational tasks that support broader team efficiency

Proactively identify ways to reduce friction and improve executive and team efficiency

Adapt easily to a startup environment and wear multiple hats as needed

Communicate clearly and effectively with both in-person and remote team members

Foster a professional, welcoming, and inclusive environment in the office

5+ years of experience in executive support, office management, or operations within high-growth or startup environments

Ability to manage complex schedules, navigate multiple priorities, and collaborate with leadership; strong judgment and discretion expected

Highly organized and detail-oriented

Self-starter who thrives in ambiguity and builds processes from the ground up

Personable and confident communicator who can interact with senior leadership and team members alike

Up to $120,000 / yearly & comprehensive health coverage

New York City, NY. Full-time, hybrid work setting