Executive Assistant

Position Summary

Responsible for all office administrative responsibilities by providing support directly to up to 5 members of the Executive

Leadership Team and overall Office team to assist with the efficient running of the office.

This is a temporary role starting ASAP lasting for approximately 3 months duration with the ability to extend and / or convert permanently based on performance and the business needs of the team. The role will be fully on-site at the team’s corporate office located in NYC.

The ideal candidate will have prior experience working with highly confidential information. This individual considers no task too small or too big!

Essential Job Functions

• Calendaring - Scheduling meetings, travel, zoom information, building security, etc.
• Greeting visitors, preparing meeting rooms, pre-checking remote meeting capabilities.
• Contacts - maintain and update for individual executives and shared contact lists.
• Maintain and update shared office calendars.
• Expense reporting and coordination of payments for executives.
• Open mail, scan into network drives following established protocols and standards.
• Open mail and distribute (if scanning unnecessary) following established protocols and standards.
• Distribute confidential mail according to established protocols and standards(ie : Human Resources mail).
• Scan and save documents daily to network including but not limited to, bank statements, invoices, receipts

and investment related documentation.

NOTE : This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned.