Payroll Manager

About Vaco : Vaco provides expert consulting, permanent placement, executive search, and strategic staffing for companies around the world, in the areas of accounting, finance, operations, administration and more.

As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business.

About the Company : Hotel Management Company. They are a fast growing; privately held hotel Management Company with over 20 select service properties in California with several additional hotel projects in the pipeline.

Location : North County, San Diego - Onsite

Title : Payroll Manager

Salary : $75-115k (Depending on Experience)

Job Description : The Payroll Manager is responsible for the timely and accurate processing of the bi-weekly payroll. Works directly with General Managers and Corporate team to ensure an efficient and accurate payroll process.

Responsibilities :

• Accurately processes the bi-weekly payroll for all hotel locations.
• Provide guidance related to Federal, State, and local payroll compliance, including tax withholding and garnishments.
• Lead the key annual audits
• Process termination and manual checks
• Identify recommendations to scale processes to enhance payroll operational efficiency including the design and implementation of internal controls and maintain payroll polices procedures.
• Maintain payroll inbox and answer employee questions in a timely manner.
• Effectively maintains all payroll documentation, ensuring adherence to company policy and applicable local, state and federal laws.
• Prepares and processes all manual payroll check requests
• Process wage garnishments.
• Researches and reconciles any payroll-related discrepancies.
• Create, runs, and distribute payroll related reports.
• Conducts payroll-related audits
• Maintains payroll files
• Trains new General Managers in Payroll process
• Create new Payroll SOP's and recommends best practices
• Communicates any Payroll issues to Operations team and General Managers
• Maintains the Payroll Scorecard
• Works closely with Accounting to resolve any discrepancies
• Works closely with HR and Operations team
• Reconciles monthly billing statements from insurance providers, resolves discrepancies, reviews bills for accuracy, and codes for payment.
• Administers COBRA plan in collaboration with the third-party vendor.
• Manages 401(k) retirement savings plan. Ensure employee data is accurate in system.
• Assists with the coordination of the annual open enrollment process.
• Prepares and distributes year-end W-2s and W-2cs ensuring compliance with applicable labor laws.
• Performs other tasks and duties as assigned.

Qualifications

• Education : Bachelor's degree or equivalent experience in a related field of study.
• Work Experience : 2-4 years applicable Payroll / HR / Benefits experience.

Knowledge, Skills, and Abilities :

• Experience utilizing Paycom is highly desired.
• Consistently demonstrates an adherence to company policies and procedures.
• Strong attention to detail is required.
• Maintains a positive and professional attitude and demeanor at all times.
• If effective presenting information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Capable of managing and prioritizing multiple tasks and projects.
• Possess excellent written and verbal communication skills.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.