Executive Assistant

Executive Assistant

TripleLift is looking for a highly organized, proactive, and entrepreneurial Executive Assistant to support our leadership team. This role requires a passion for operational excellence and process improvement, particularly those involving cross-functional collaboration and automation. The ideal candidate will excel at managing intricate schedules, coordinating communications, and ensuring the seamless operation of the executive office. As a trusted and resourceful partner, you will demonstrate initiative and problem-solving abilities, with a focus on maximizing executive productivity.

You will collaborate extensively with teams across TripleLift, including Finance, IT, Security, Revenue, Marketing, Legal, Engineering, and Product. You will also work alongside a team of Executive Assistants supporting other executives, partnering to achieve company goals. If you are a collaborative, solutions-oriented individual who can think on your feet, communicate effectively, and implement best practices to drive results, we encourage you to apply.

Responsibilities :

• Meeting & Calendar Management : Oversee all aspects of meeting coordination (scheduling, logistics, communication, preparation for various meeting types) and proactively manage the executive's calendar, resolving conflicts through collaboration with other assistants.
• Senior Stakeholder Communication : Communicate directly with senior client contacts, investors and partners with the highest level of professionalism.
• Financial Administration & Budget Support : Process and code invoices / expenses, maintain financial records, and assist with managing team travel / expense budgets, procurement, and overall department budget.
• Document & Communication Management : Prepare high-quality documents (presentations, minutes, agendas), proactively manage and organize sensitive business documents (contracts, reports, correspondence) with accuracy and confidentiality. Act as the main point of contact for internal and external stakeholders.
• Team Engagement Support : Provide logistical planning and support for team events (all-hands meetings, celebrations), including bookings, agendas, and budget oversight.
• Cross-Functional Collaboration & Project Participation : Build and maintain strong working relationships across departments and manage or contribute to special projects to support business goals.
• Confidentiality : Handle sensitive information with utmost confidentiality and discretion.

Desired Skills and Experience :

Ideal Candidate Profile :

Additional valued skills and experience :