Executive Assistant 2

ABOUT US

The Charter County of Wayne is Michigan's first and largest County! Home to 34 cities and nine townships; from Rockwood to Livonia, from Sumpter Township to the Grosse Pointes, each community in Wayne County offers residents and businesses a unique blend of opportunity to live, work, play and raise families.

Headquartered in beautiful Downtown Detroit, our largest city and the automotive capital of the world, Wayne County Government offers a diversified economy and high standards for our residents' quality of life. With a history rich in culture, arts and diverse communities, Wayne County takes pride in its promotion of diversity, inclusion and equity, not only through its residents but also through its employees.

Becoming a part of the Wayne County team means that you are driven, ambitious and ready to have a positive impact on the community.

JOB SUMMARY

The Executive Assistant 2 provides high-level administrative support to the Director of Juvenile and Youth Services, ensuring smooth coordination of daily operations, schedules, and division-wide activities. Core responsibilities include managing confidential information, drafting correspondence, organizing meetings and events, tracking contracts and projects to ensure deadlines are met, maintaining shared records and documentation, and executing tasks as assigned by the JYS Director.

Success in this role requires anticipating needs, managing timelines, and collaborating closely with leadership. The Executive Assistant also coordinates with internal and external partners, supports communications, and engages with professional networks across Wayne County Government.

Required Tasks

• Executive Support & Scheduling

Manage and maintain JYS Director schedule.

Provide coverage with contract manager duties to ensure timely contract completion.

Prepare invoices, reports, memos, letters, financial statements, and other documents using Microsoft

Coordinate and direct office services, such as managing electronic and paper files, departmental correspondence, financial spreadsheets, budget files, and personnel files.

Answer phone calls and direct calls to appropriate parties or take messages.

Educational / Experience Requirement

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