Administrative Assistant

Job Duties

• Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
• Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
• Assures effective coordination of operational functions.
• Establishes tracking and monitoring systems and conducts follow-up to ensure effective resolution of matters.
• Obtains, organizes, and drafts technical and administrative material necessary for public information or departmental use.
• Collects and compiles data to prepare reports and provide supporting documentation.
• Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
• Maintains and controls data and / or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program, and project activities.
• May oversee or supervise lower-level employees.

Job Requirements