Accounts Receivable Specialist

Sound Investment, a leading Event Production and Sales & Installation company with a national footprint, is looking for a detail-orientated and organized Accounts Receivable Specialist to join a fast-paced and expanding team in its Chicago, IL - West Town office. The role is required to work onsite Monday through Friday 9 am - 5pm.

The Accounts Receivable Specialist will focus on maintaining accurate financial records, processing payments, and supporting client and vendor relationships. Additionally, the Accounts Receivable Specialist will be responsible for managing the distribution and tracking of contracts, ensuring compliance and timely execution. We're looking for a highly organized, customer-focused professional who thrives at multitasking and excels in a fast-paced, entrepreneurial environment.

Key Responsibilities

Accounts Receivable

• Process, record, reconcile, and track incoming payments in Quickbooks including credit card, ACH, and check transactions.
• Prioritize and monitor accounts receivable to ensure all balances remain current and accurately maintained.
• Proactively reach out to clients to confirm timely receipt of invoices and address any issues or delays.
• Verification of invoices and ensuring timely vendor payments and payment plans when necessary.
• Implement collection strategies to minimize outstanding balances.
• Additional duties/responsibilities may be assigned, as necessary

Contract Management

• Draft, prepare, and send out contracts to clients and vendors.
• Track contract status to ensure timely review, approval, and signature.
• Maintain organized contract files (digital and/or physical) for easy reference and audit purposes.
• Work with internal teams to confirm contract terms align with company policies.
• Assist in monitoring contract renewals, amendments, and compliance obligations.

Customer/Vendor Services

• Serves as the primary point of contact for customer payment support
• Provides timely, professional, and accurate responses to customer inquiries and concerns.
• Respond to customer inquiries regarding billing, payments, and account discrepancies.
• Collaborate with the sales and customer service teams to resolve disputes.
• Ensure customer satisfaction while enforcing payment terms and conditions.
• Build and maintain positive relationships with customers to facilitate prompt payment

Qualifications

• Bachelors degree in accounting, Finance, or related field preferred.
• 13 years of accounting or finance experience.
• QuickBooks Desktop experience required.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proactive, professional with an entrepreneurial mindset.
• Effective and timely communication skills for both financial and client-facing interactions.
• Ability to handle confidential information with integrity.
• Experience with contract administration or document management systems.
• Knowledge of GAAP and financial compliance practices.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

We offer an excellent benefits package including:

• Medical Insurance
• Dental Insurance
• Roth IRA
• Holidays and Paid Time Off

Salary: $58,000 - $62,500

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