Proposal Coordinator

We are seeking a Proposal Coordinator or Lead Proposal Coordinator to join our Marketing Department to support proposal planning and development, across the company.

Qualifications

Candidates should possess knowledge and understanding of business writing procedures; demonstrate excellent inter-personal and communication skills;

work well as part of a team; and be driven to succeed by delivering quality and timely support to others.

Exposure to the engineering / construction industry and technical writing is a definite plus.

Responsibilities

• Provides assistance during proposal development and support including research, writing, editing, formatting, and quality checking of text and graphics for preparation of proposals, and presentations.
• Schedules, facilitates, and documents proposal review and status meetings.
• Assists with proposal formatting, printing, and production.
• Performs data collection and organization tasks for proposal team, including communication with internal team members and teaming partners, outlining requirements, and organizing and distributing information.
• Attends proposal meetings. Researches and compiles information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.).
• Develops technical content through research and interviewing project staff, and site visits.
• Assists with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner and according to division standards.
• Performs self-check of work products to eliminate repeat errors and demonstrate continuous improvement in work products.
• Participates in required training and knowledge sharing activities.

Job Qualifications

• Bachelor’s Degree in English, Communications, or related field is required.
• Minimum three years of proposal preparation / management experience in the construction, engineering, or architecture industry for Lead Proposal Coordinator role OR One year of experience is desirable for a Proposal Coordinator position.
• Ability to understand and convey complex technical concepts in a manner that is readable and professional.
• Excellent communication skills, including the ability to work positively and professionally with various levels of staff throughout the organization.
• Proficiency in business writing, technical editing, proofreading, document formatting skills.
• Strong organizational skills.
• Attention to detail and accuracy.
• Demonstrated commitment to achieving perfection in work product.
• Strong ability to perform multiple tasks in an organized manner and concurrently and at the direction of various people.
• Willingness to travel within the United states and Canada, occasionally including weekends and evenings.
• Flexibility to work the necessary hours (including weekends and evenings) to maintain the proposal schedule.
• Proficiency in Microsoft Office applications (Word, Excel, Power Point) and Adobe Acrobat. The i ndividual should have knowledge of Spreadsheet software and Word Processing software, reporting tools related to databases.
• Competency / experience with Adobe InDesign.
17 days ago